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Information Governance Officer

3 weeks ago

Canberra, Australia The Department of Parliamentary Services Full time

**Employment Type**:Ongoing

**Classification**: Parliamentary Service Level 5

**Closing Date**: 11:30pm AEDT, Monday 22 September 2025

**The Opportunity**:
The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Services Level 5 Information Governance Officer, Information Management Section within the Digital Recording Services Branch.

This position provides an opportunity for the right person to have a significant impact on the further growth of information management maturity in DPS through the review and enhancement of the guidance provided through strong information governance.

The Information Governance Officer will contribute to the development, implementation, and maintenance of the department’s information governance program. The information governance program ensures that the department’s information assets are managed securely, are compliant with relevant legislation, and align with departmental, and whole-of-government policies, goals and objectives.

You will assist in the review and submission of DPS records authorities, the creation of disposal schedules for Class C records in conjunction with the Parliamentary Library, assessment of DPS business systems using the National Archives’ Business Systems Assessment Framework and complete tasks such as the initial draft of the annual Check-up survey to assist DPS in achieving the requirements of the Building Trust in the Public Record Policy.

**Duties and Responsibilities**

**Who we are looking for**:

- Demonstrated experience in information management/information governance.
- Experience in the use of an EDRMS such as Content Manager and in the use of Microsoft 365.
- Well developed analytical, troubleshooting, and problem-solving skills.
- Effective communication skills (written and verbal).
- Developed stakeholder engagement/management skills.
- Ability to work in a dynamic and often rapidly changing environment.
- Strong focus on collaboration and teamwork.

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

**Duty Statement**:
**Classification**:Parliamentary Service Level 5

**Branch**:Digital Recording Services

**Section**:Enterprise Information & Data Management

**Immediate supervisor**:Director, Information Management

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:
1. Contribute to the development, maintenance and regular review of information governance strategies, frameworks and policies relevant to DPS information Management to promote best practice and meet legislative and regulatory requirements.

2. Contribute to the review and ongoing currency of DPS records authorities.

3. Assist in managing the implementation of components of the National Archives of Australia’s (NAA) Building Trust in the Public Record policy requirements.

4. Contribute to internal projects, such as the in-place records management project, supporting the capture, maintenance and preservation of information created within Microsoft 365 tools.

5. Contribute to the assessment of all DPS business systems using the National Archives of Australia’s Business Systems Assessment Framework.

6. Develop and maintain strong working relationships with clients, internal/external stakeholders, and service providers to ensure positive customer outcomes.
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**Selection Criteria**:
1. Shapes strategic thinking: inspires a sense of purpose and direction

2. Achieves results: builds organisational capability and responsiveness

3. Cultivates productive working relationships: facilitates cooperation and partnership

4. Exemplifies personal drive and integrity: engages with risk and shows personal courage

5. Communicates with influence: listens, understands, and adapts to an audience

6. Eligible Qualifications and/or other Requirements:

- relevant qualifications and/or experience in information governance
- demonstrated understanding of Commonwealth Government information management legislation and policy

**How to apply**:
Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

**Our purpose and values**:
We proudly provide innovative, unified, and client-focused services to the Australian Parliam