Part Time Sales Administrator

2 weeks ago

Perth, Australia HAYS Full time

Part-time sales administrator

**Sales Administration**

Hays are seeking a dynamic and organised individual to join one of our clients in Rivervale's teams as a Sales Administrator. In this role, you will play a crucial part in supporting our sales operations, ensuring smooth processes, and maintaining strong relationships with both internal and external stakeholders.

**Responsibilities**:
Customer and Visitor Interaction:

- Welcome and assist customers and visitors at our local office.
- Create a positive first impression by providing excellent service.

Administrative Support:

- Collaborate with the Territory Manager, Sales Team, and Company Business Units.
- Handle general administrative tasks efficiently.

Sales Meetings and Documentation:

- Support weekly sales meetings.
- Implement and maintain OneNote/Teams sites for meeting minutes, recordings, and relevant documentation.
- Microsoft 365 Platform Support:

- Assist the local and national GSM team with Microsoft 365 platforms, including Dynamics and OneNote.
- Familiarity with other platforms utilised by the company.

Data Accuracy:

- Maintain accurate Customer and Vendor information.
- Conduct quarterly data cleanses in SAP.
- Dynamics CRM Opportunities:

- Create opportunities within Dynamics CRM databases as needed.
- Local Marketing Support:

- Provide assistance for marketing requirements and activities.

Project-Based Activities:

- Collaborate on project-based initiatives implemented by Market Access and Sales Operations.

Logistics Coordination:

- Oversee courier/freight forwarding for demos, displays, and hire equipment during sales and marketing events.
- Liaise with clients and staff regarding returns.

Reception Duties:

- Handle reception duties at the local office.
- Travel and Expense Support:

- Assist with travel arrangements, visas, and expense claims as required.
- HR Onboarding/Off-boarding:

- Support HR in the onboarding and off-boarding processes for local staff.

**Requirements**:

- Microsoft 365, particularly Dynamics.
- SAP (specifically knowledge of shopping cart creation).
- Cloud-based collaboration platforms, such as Teams.

**Skills and Traits**:

- High attention to detail.
- Self-driven, positive, and able to work under mínimal supervision.
- Exceptional time management skills.
- Good interpersonal and communication skills.
- Organised, resourceful, customer-oriented focus, and team-based attitude.
- Previous experience working for sales and/or technology-oriented businesses.

**Facilities Administration Responsibilities**:
Service Coordination:

- Work closely with the Facilities Lead to coordinate service vendors.
- Ensure efficient operation of cleaning, security, car parking, hygiene services, pest control, first aid supplies, contract maintenance, and waste management.
- Invoice Processing:

- Collaborate with global accounts to process invoices.
- Create shopping carts using SAP and/or OnBase.

2850173

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