Records & Sharepoint Officer

16 hours ago

Melbourne City Centre, Australia Department of Jobs, Skills, Industry and Regions Full time

**Records & SharePoint Officer**
- _Salary: $97,955 to $111,142 (Plus Superannuation)_
- _Fixed term: 6 months_
- _Usual work hours: Full time (flexibility may be available)_
- _Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available)_

**The Role**

The Records and SharePoint Officer will support the CarbonNet Project's transition from Content Manager to SharePoint, ensuring data integrity, automation of processes, and alignment with departmental records and governance policies. This role requires strong technical expertise in SharePoint site administration and fluent with Power Automate.

The Records and SharePoint Officer will have the following accountabilities:

- Provide records and data migration advice and validation by collaborating with the DJSIR records management team, the department's external records management supplier and CarbonNet team members.
- Administer SharePoint for CarbonNet by leading the review and restructure of SharePoint folders, libraries, and permissions in line with CarbonNet's structure and departmental policy.
- Provide automation support by designing and implementing Power Automate flows to streamline document management and user workflows to manage bulk operations and metadata updates.

**The Team**

The position of Records and SharePoint Officer forms a part of the Industry Trade and Investment group in the CarbonNet branch.

The Industry, Trade and Investment (ITI) Group works closely with businesses locally and globally to grow Victorian jobs, drive innovation and increase Victoria's international competitiveness. ITI champions Victoria as a destination of choice for trade and international investment, international education and innovation. ITI harnesses specialist knowledge of key industries and global markets to develop Victoria's priority sectors, boost trade activities, enhance productivity and contribute to economic growth.

The CarbonNet Project is a cutting-edge first-of-a-kind project, investigating the potential for establishing a large-scale, carbon capture and storage (CCS) network in Victoria's Gippsland region.

**About You**
- **Specialist Expertise**: Proven experience in SharePoint administration, including structure, permissions, and metadata management.
- **Computer Skills**: Strong skills in Power Automate for automating SharePoint tasks and workflows.
- **Stakeholder Management**: Takes concrete steps to add value for the stakeholder; constructively deals with stakeholder issues and monitoring stakeholder satisfaction.

**Further Information**

The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.

**How to Apply**

**Applications close at 23:59pm on 8 October 2025**.

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