Administration Officer

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Justice and Community Safety

**Salary**: $73,842 - $89,661

Occupation: Administration/Secretarial

Reference: VG/FM1966MAR23

The Victorian Institute of Forensic Medicine is Australia’s most comprehensive forensic medical facility. We serve the Victorian community and the whole of the Victorian justice system, especially the courts.

We provide the justice system with evidence to underpin safe convictions and appropriate acquittals. Our doctors help investigate deaths reported to the Coroner, examine alleged offenders and assess, treat and support victims of crime.

The Donor Tissue Bank of Victoria supports patients and their families by providing safe tissues for transplantation and medical research.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our organisation, we’d love to hear from you.

For more information on working with us and our recruitment process, please visit vifm.org/about-us/careers/

If a career that can give you the opportunity to contribute to a safe and just Victoria appeals to you, we look forward to hearing from you.
- **Utilise your administration expertise to provide support and advice to the Victorian Institute of Forensic Medicine**:

- **Ongoing, Full-Time** opportunity to work with a high-performing and passionate team in the Victorian Public Service**:

- **VPS Grade 3: $73,842 - $89,661 plus superannuation.**

**About Us**:
The Victorian Institute of Forensic Medicine (VIFM) is based at the Coronial Services Centre. This position is within the Donor Tissue Bank of Victoria. The Donor Tissue Bank of Victoria (DTBV) has been established by the VIFM to provide a central facility for the acquisition, processing, storage, and distribution of tissue (e.g. bone, skin, tendons, and heart valves) for transplantation. The source of this tissue is mainly from deceased donors whose death falls under the Coroner's Act, but also bone from patients undergoing hip replacement surgery.

**About the role**:
The purpose of this role is to support VIFM's vision within the Donor Tissue Bank of Victoria (DTBV). This role is an Administrative role within the DTBV, providing administrative functions to support the DTBV's service to the community, to comply with legislative requirements and its overall operation.

Some of your duties will include:

- Demonstrating compliance with and a thorough understanding of the current Therapeutic Goods Administration guidelines and the Code of Good Manufacturing Practice - Human Blood and Tissues
- Providing Executive assistance to the DTBV - Head and Managers and compilation of the agenda and associated documentation for the quarterly DTBV council meetings

**About you**:

- Proven ability to provide a broad range of administrative support functions
- Strong understanding of IT systems such as Microsoft Office programs
- Demonstrated ability to work proactively and suggest improvements where appropriate
- A relevant tertiary qualification is advantageous

**How to apply**:
**_ FOR INTERNAL VPS EMPLOYEES:_**

**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with **three doses** of a COVID-19 vaccine.

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of **three doses** of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)
- Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses._