Administration Officer

6 days ago

Fyshwick, Australia 3DS GROUP Full time

3DS Group is seeking an experienced part-time receptionist and admin assistant to join our team. Initially the Job would include a mix of Administration, PA Duties and Planning Duties, but there is a very quick pathway to Office Manager and Estimation/Quotation Roles for motivated Individuals.

Initially the role would be 3 days per week, 9am to 3pm, but we would be looking to step this into a full-time role as quickly as the person could learn our systems and take on more responsibility.

Elements of this job include inclusion on the estimation side, resource planning as well as taking on some general PA duties for the company’s Director.

**What are we looking for?**
- Previous experience working within an administration or PA role;
- Excellent communication skills;
- Highly organized and ability manage changing workloads;
- Confident user of Microsoft Office including; Word, Excel, Power Point, outlook & Teams;
- Confident in basic booking keeping, account reconciliation & the Xero platform (or similar) would be highly sought after
- Ability to build relationships and work with people at all levels.
- Attention to detail
- Understands a young, quickly growing team dynamic

**What would be your key responsibilities?**
- Reception/Welcome Duties
- Data entry, scanning and uploading of documents, archiving, maintain yearly calendar;
- Day to day errands for the team including some inclusion in closing out project work
- Drawing Mark up and data entry
- Answering Phones as transferring calls
- Assistance in Preparing Quotes, Invoicing
- Assist with making resource and task bookings
- Raising purchase orders and payment of invoices through xero system, Bills and credit card reconciliation.
- Would be looking to build this role into a role more focused on learning estimation and taking over general office management.

**What can you expect from 3DS Group?**
- A growing, fast paced company working within a great team environment
- Young, welcoming, dynamic team
- Be a part of a quickly growing, industry leading company
- Work alongside some of the best companies, contractors, developers and builders in the industry

**About us**:
3DS Group are a dedicated team of engineers and draftspeople committed to delivering high-quality Engineering, Drafting & BIM Modelling Services across Australia.

In recent years we have specialised in HVAC/Mechanical Services, using Customised API Programming, 3D Scanning and Augmented/Virtual Reality to assist our diverse client base with technically complex projects.

Our innovation-led approach has resulted in building stronger relationships within our trade network and continual growth across the Group.

**Job Types**: Full-time, Part-time, Permanent

Pay: $64,000.00 - $70,000.00 per year

**Benefits**:

- Professional development assistance

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Fyshwick, ACT: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

Expected Start Date: 24/10/2024

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