Administration Officer

3DS Group is seeking an experienced administration office to join our team. Initially the Job would include a mix of Administration, PA Duties and Planning Duties.

The role is geared to a 5 days per week, 9am to 3pm, but we are open to starting at a 3 day arrangement if necessary but would be looking to step this into a full-time role as quickly as the person could learn our systems and take on more responsibility.

Elements of this job include inclusion on the estimation side, resource planning as well as taking on some general PA duties for the company’s Director.

**What are we looking for?**
- Previous experience in office administration or personal assistant (PA) roles;
- Excellent communication skills with the ability to collaborate effectively across multiple departments
- Highly organized, with strong ability to manage changing workloads and shifting priorities;
- Proficient in various Microsoft Office platforms and tools, including Word, Excel, PowerPoint, Outlook, and Teams;
- Familiar with basic financial tasks such as invoice processing and account reconciliation, and confident in using Xero or similar accounting platforms;
- Strong interpersonal skills, with the ability to build effective relationships and communicate smoothly with team members at all levels and external clients;
- Detail-oriented and meticulous, with a strong sense of responsibility and execution;
- Able to quickly adapt to a young, flat, and fast-growing team environment, with a proactive attitude and willingness to continuously learn and improve；
- Demonstrated understanding of the BIM or construction-related professional services industry, or a willingness to learn and grow in this space;
- Curious and motivated to understand how a BIM-focused business operates — from quoting and drafting to project delivery and client communication;

**What would be your key responsibilities?**

Daily Administrative Tasks:

- Greet visitors, answer/transfer phone calls, and manage scheduling
- File management, data entry, document scanning and uploading, and calendar maintenance
- Manage printing services, meeting room bookings, and other office resources

Finance & Back-End Support:

- Assist in preparing quotes and invoices (using Xero and our own systems)
- Follow up on purchase orders, bill payments, and credit card reconciliations
- Support payment registration and reminders, and maintain remittance records
- Handle payroll reports, leave records, and project timesheet tracking

Project Support & Estimating Assistance:

- Help with project data entry and client information maintenance
- Assist in organizing drawings and marking up design plans
- Participate in quote setup and document management, supporting the project initiation process
- Assist in preparing engineering certificates and statutory declaration documents (Stat Dec)

**What can you expect from 3DS Group?**
- A growing, fast paced company working within a great team environment
- Young, welcoming, dynamic team
- Be a part of a quickly growing, industry leading company
- Work alongside some of the best companies, contractors, developers and builders in the industry

**About us**:
3DS Group are a dedicated team of engineers committed to delivering high-quality Engineering, Drafting & BIM Modelling Services across Australia.

In recent years we have specialised in HVAC/Mechanical Services, using Customised API Programming, 3D Scanning and Augmented/Virtual Reality to assist our diverse client base with technically complex projects.

Our innovation-led approach has resulted in building stronger relationships within our trade network and continual growth across the Group.

**About the role**

We ask that applicant please take time to respond to the Position and **please avoid** contacting the office directly or any of the employees of the business. We'd prefer that all contact goes through the indeed platform. **Applicants who contact office staff directly will not be considered.**

Applicants with Admin/Estimating experience are highly sought after, and engineering /accounting/legal/other professional services entities will also be held in high regard.

**Job Types**: Full-time, Part-time

Pay: $64,000.00 - $74,000.00 per year

Expected hours: 20 - 38 per week

**Benefits**:

- Professional development assistance

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Fyshwick, ACT: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person