Personal Assistant

2 days ago

West Perth, Australia Royal Automobile Club of WA Full time

RAC WA is looking for a dynamic and organised individual to join our team as a Personal Assistant to work in our IT portfolio called Enterprise Technology Services (ETS). In this role, you will play a crucial part in supporting our leadership team, including the Chief Information Officer, General Manager Business Delivery & Enablement, and General Manager Data & Analytics.

What will you be doing?-
- Prioritising enquiries and requests, scheduling them accordingly and ensuring appropriate escalation of urgent operational matters.- Coordinating meetings, including preparing agendas, taking minutes, and following up on action items.- Preparing purchase orders, process credit card reconciliations, and submit travel claims.- Promoting team engagement and coordinate social functions and activities to ensure a high level of engagement is achieved and maintained within the whole of ETS.- Assisting with coordinating the annual business planning process.- Collating, reviewing, and submitting reports, including monthly board reports, strategic plans, and presentations.- Raise awareness of health and safety issues and initiatives and ensure appropriate actions are undertaken within the scope of the role.

What are we looking for in you?- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior executives Experience in an Office Manager role would be well regarded too.- High level of commercial maturity, where confidentiality, integrity and discretion are upheld at all times.- Significant experience in stakeholder management including working with senior managers, internal teams, external clients, and customers.- Great communication & relationship building skills and the ability to multi-task effectively while remaining calm and professional under pressure- Strong organisational and planning skills to manage fluctuating workloads and competing priorities- Proactive and resourceful, with the ability to anticipate needs and take appropriate action with time sensitive deliverables.- Proven Proficiency in MS Office Suite, MS Teams, SharePoint and other relevant software

What's in it for you?- Full time, permanent opportunity with fortnightly pay-
- Balanced workload within approachable and inclusive team-
- Flexible work arrangements (in office/work from home)-
- Competitive compensation and RAC Employee benefits and discounts-
- A workplace culture where our people feel valued, respected and empowered-
- Be part of a purpose led organisation that gives back to the WA community-
- An environment that values ongoing career development - our CIO is a Growth Mindset Champion-
- Free Roadside Assistance and discounts on RAC products and services including Insurance, Holiday Parks and Resorts, Security, Finance and Auto Services-
- Opportunities for community engagement and corporate volunteering-
- Access to one of Perth’s most active social clubs- RAC is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.

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