Legal Secretary

2 weeks ago

Brisbane, Australia Queensland Government Full time

**Key Responsibilities

High level, accurate word processing and typing.
Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
Prepare briefs and documents and attend to routine correspondence.
Monitor and manage the flow of incoming and outgoing correspondence.
Travel and accommodation coordination.
Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
Diary management (appointments, etc.) organise meetings, conferences etc prepare and distribute agendas, minutes and other material.
Prepare, check and action a range of reports.
Maintain filing, records bring-up and retrieval systems.
Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
Ensure compliance with procedures for payment of legal expenses and counsel fees.
Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
Training, coaching and developing legal secretaries.
Ensure services are completed in a timely and professional manner.
Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance,
information technology and other corporate processes and functions.
Utilise effective communication skills and problem solving skills to communicate and address any problems that may arise to resolve issues.
Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods
to achieve consistently high secretarial and administrative standards within the team.
Receive client feedback and address and implement service improvement activities.
Assist with the recruitment, employment, training and induction of new secretarial support staff.
Assist with the induction of new staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.
Model client service standards and Crown Law's values.
Undertake other duties as required relating to the requirements of the operational area.
Work collaboratively with Practice Management Branch personnel regarding team and whole of practice issues.
Participate in, and maintain a proactive approach to Self Development.
Where required, work across various teams and branches in Crown Law.

Applications will remain current for 12 months.

Job Ad Reference: QLD/618531/25

Closing Date: Wednesday, 19 February 2025
This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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