Legal Administration Officer/paralegal

1 week ago

Canberra, Australia Australian Government Full time

APS Level 5, APS Level 4
- Canberra, ACT
- $79,036 - $93,294

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Role**
Are you highly organised and detail focused, with great interpersonal skills and a ‘can do’ attitude? Do you want to work with friendly colleagues in a collaborative and supportive environment? If so, then we would love to hear from you.

We are looking for an APS 4 or APS 5 Legal Administration Officer/Paralegal to join our fast paced and friendly team.

**Duties and Responsibilities**
As an APS Level 4 Legal Administration Officer/Paralegal, your responsibilities will include:

- supporting the Practice Director and Senior Executive Lawyers and lower-level officers in managing the department’s legal practice
- general administrative support functions, such as printing, preparing binders, ordering stationery, organising meetings, preparing agendas and secretariat functions
- assisting with the legal branches’ recruitment activities and onboarding for new staff
- processing of invoices
- assistance with financial reporting and other procurement functions as required
- assistance with updating resources, databases and relevant documents across the legal practice
- providing support for the training conducted by or for the legal branches, including the Continuing Professional Development Program
- coordinating responses to requests for input received by the team, including consulting with internal stakeholders to achieve an outcome.

As an APS Level 5 Legal Administration Officer/Paralegal, your responsibilities will also include:

- coordinating the legal branches’ external recruitment rounds, organising the selection panel, liaising with internal stakeholders and providing effective onboarding support for new staff
- providing finance, procurement and contract management support for the legal branches
- preparing reports, including using data and statistics to help effectively support the legal practice’s functions
- managing and effectively maintaining divisional resources and databases, including effective maintenance of sensitive information
- managing the roster, schedule and correspondence for training within the legal branches, such as the Continuing Professional Development Program
- providing administrative support for the legal branches’ business planning, including assistance with planning days
- providing support for lower-level officers within the team, including providing and overseeing training on key functions.

**How to Apply**
- Provide a summary (**no more than 500 words**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the **Job Information Pack** for more information about the role.

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