Executive Assistant

Blue Power Partners started in Denmark in 2016 and opened its Australian arm in 2019. Our individual and collective approach to all our work is underpinned by our values - Trust, Entrepreneurship, and Balance.

The organisation is currently on a growth trajectory and sees a dedicated Executive Assistant/Office Manager appointment as a key position in its future expansion.

**About the job**:
We are looking for an Executive Assistant/Office Manager who will be the glue that holds our team together This is a unique opportunity to join a start-up organisation in a key role to support and coordinate all administrative duties and support our busy GM.

This role reports directly to the General Manager, Pacific; you will join our Onshore Development team, a medium-sized team in a part-time (30 hours p/w) capacity, with flexibility on days and times, working in a modern, high-end office in the heart of the CBD. This role will also work closely with the HR Coordinator/Consultant to maintain office procedures.

**Responsibilities**:

- Manage travel itineraries
- Arrange corporate event
- Manage the social club
- Order stationery and equipment
- Maintain the office condition
- Partner with HR to update and maintain office policies as necessary and onboarding new employees
- Organize office operations and procedures
- Coordinate with the IT department on all office equipment
- Liaising with vendors and external stakeholders
- Liaising with accounts regarding invoices
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Manage office budget, and ensure accurate and timely reporting
- Assisting and liaising with the HR Coordinator in the onboarding process for new hires
- Liaise with our facility management team
- Acting as the point of contact between the executives and internal or external colleagues/clients
- Organising meetings and booking meeting rooms
- Handling correspondence directed to managers
- Attending meetings and taking minutes
- Producing reports and presentations

The list above is not exhaustive. The role will be extremely varied.

**About You**:
You will be a highly organised, experienced, and confident individual who can be in charge of the ”back office.” You will enjoy working autonomously but also have a natural talent to connect and build a dynamic and collaborative culture.

You will be agile, a problem-solver, and have a general understanding of business and leadership needs. Your desire to drive to create change and processes and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication, and safety, is imperative. This role will also work closely with the HR Coordinator/Consultant.

We value the right match of personal and professional skills and would prefer you to enrich our business with the following proven experience and skills:
Requirements and skills
- Minimum of 7+ years of experience as an Executive Assistant reporting directly to senior management
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (PowerPoint in particular and presentations skills a must)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational and planning skills in a fast-paced environment
- A creative mind with the ability to suggest improvements
- Uphold a strict level of confidentiality
- Professional discretion
- A business Administration certificate will be a plus

**Contact**:
Blue Power Partners, Australia
477 Collins Street
Melbourne
Australia Victoria

Audrey du Buisson Perrine

**About Blue Power Partners**

Blue Power Partners is supporting worldwide leading developers, asset owners and technology companies within origination, development, construction and performance optimization of onshore/offshore wind, solar, PtX and storage projects.

Working at Blue Power Partners means being part of an international company and working alongside people with a broad range of skills, from a variety of cultures. Our company is growing rapidly based on our strong company values, and we are committed to maintaining an agile environment with a strong can-do, dynamic and entrepreneurial spirit.