Office Manager

2 weeks ago

Macquarie Park, Australia International Flavors & Fragrances Full time

Job Summary

This position is responsible for the management of the office in Sydney NSW. This will include management of office spaces, Facility, Services & Real Estate (FSRE), EHS, car parking, kitchenettes, visitors, couriers and IFF employees. The position also provides administrative support to the FSRE Manager.

Office Management
- Professionally represent the company in attending to visitors, supporting customer and internal requirements, including catering and office set-up
- Maintain office environment which includes mail, couriers, stationery, kitchen, printers and asset register.
- Coordination of all routine office management tasks
- Repairs
- New starters (organisation of access badge, locker allocation, ensure new starter is shown around the office and are given the fire evacuation procedure.
- Maintenance of all contracts for the office:

- Security
- Cleaning
- Air Conditioning
- Replenishment of all supplies.
- Purchase requisitioner for the Sydney office which includes creating purchase requisitions and setting up vendors, managing discrepancies and sending for payment.
- Sorting mobile phone requirements and liaising with vendor on this
- Planning and ordering catering for work shops and other meetings

Support to FSRE Manager
- Ensuring all insurances are maintained and up to date
- Tracking lease end and notification dates
- Admin support as needed to create various communications
- Working with overseas vendors to assist to organise repairs in SE Asia offices

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

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