Emergency Department Operations Assistant

**- Immerse yourself in an inclusive, diverse and supportive culture**
- **Salary Packaging Available**:

- **Frankston, Mornington Peninsula & surrounding locations**

**Who We Are and What We Stand For**

Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community care. To realise this vision we need people who strive for a sense of achievement, take an interest in their individual growth, enjoy innovation and looking for ways to improve and have a passion for communicating and connecting with others.

In representing Peninsula Health, we expect all employees and volunteers to reflect our values:
**Be the Best, Be a Role Model, Be Open and Honest, Be Compassionate and Respectful and Be Collaborative. **We are One Peninsula Health.

**What you will be doing**

The ED Operations Assistant provides high level administrative support to the Clinical Director and Operations Director of the Emergency Department and their teams.

Key Responsibilities
- Provide administrative and secretarial support of a high standard as reflected by prompt and efficient response to requests for information and completion of tasks
- Proactively manage all aspects of meetings and agendas in advance
- Coordination of meetings including agenda preparation, paper collation and distribution and
- Production of minutes
- Maintain effective and efficient filing systems
- Arranging functions and event management as required
- Creating and assisting with the development of business documents including letters and Presentations
- Managing all avenues of communications and responding where appropriate
- Maintaining exceptional standards of service in a fast paced high pressure work

environment requiring sensitivity, judgement and discretion
- Manage staff recruitment, variation & termination requirements via Mercury e-recruit

**What You Need**
- Experience in personal administrative support, preferably at Executive level
- Organisational and time management skills, including capacity to plan, prioritise and co-ordinate own and others’ work to deliver agreed outcomes within strict deadlines.
- A demonstrated ability to show initiative, improve systems and processes
- Excellent verbal, written and interpersonal communication skills
- Demonstrated integrity and a proven ability to maintain confidentiality
- A strong team member, contributing to achieve department goals with the ability to also work autonomously when required

**What Next**

If you experience any issues signing in or registering, please feel welcome to contact us - the People, Experience & Performance Team on (03) 9784 2700.

**Additional Requirements**

You must be fully vaccinated for Covid-19 and meet the requirements of the Peninsula Health immunisation policy.

**Join Peninsula Health and help us to deliver safe, personal, effective & connected care to every person, every time.
Selection Criteria Essential: Experience in personal administrative support, preferably at Executive level

Essential: Organisational and time management skills, including capacity to plan, prioritise and co-ordinate own and others’ work to deliver agreed outcomes within strict deadlines

Essential: A demonstrated ability to show initiative, improve systems and processes

Essential: Excellent verbal, written and interpersonal communication skills

Essential: Demonstrated integrity and a proven ability to maintain confidentiality

Essential: A strong team member, contributing to achieve department goals with the ability to also work autonomously when required