Executive Assistant to The Deputy Secretary

7 days ago


Canberra, Australia Australian Government Full time

Ongoing/Non-Ongoing
- Salary: $94,729 - $105,669 plus 15.4% superannuation
- Canberra, ACT

**Employment Opportunity**

Opportunity to support a Deputy Secretary (SES Band 3) in their role while gaining a high-level perspective of the work of the National Security and Criminal Justice Group (NSCJG) and the Attorney-Generals Department. The opportunity presents an environment where the individual will be guided and supported to develop and strengthen their skills, knowledge and networks.

The Executive Assistant (EA) undertakes work that is complex in nature and operates under limited direction with reasonable autonomy and accountability. In addition to supporting the Deputy Secretary, the role works in conjunction with the Executive Officer and extends its support to the broader NSCJG in delivering on its priorities and outcomes. It also engages with a range of senior internal and external stakeholders, including the Secretarys Office.

Working in a high-pressure environment with competing demands and often handling sensitive information, the role requires the EA to have:

- exceptional time management and prioritisation skills
- a flexible and agile approach to tasks
- the ability to maintain a high degree of confidentiality
- an aptitude to gather information and think strategically to support outcomes; and
- be able to offer confident, clear and effective communication when providing advice or responding to queries.

**How you can help us make a difference**

As an experienced EA, this position will ask you to:

- manage the diary of the Deputy Secretary with autonomy and limited direction, exercising initiative and judgement
- oversee incoming and outgoing correspondence for the office, anticipating, responding to and resolving complex requests and directing requests to other work areas as appropriate which will require a degree of understanding of the operational environment
- negotiate with a range of internal and external stakeholders to provide, request, follow up or report on information of relevance to the SES, work area or external parties
- draft written correspondence on behalf of the Deputy Secretary, in collaboration with the Executive Officer and other areas of the department as required
- coordinate, collate and prepare information and documentation pertaining to meetings, Senate Estimates Packs and Ministerial Submissions, ensuring its quality and relevance
- organise travel, events, and other duties as required
- contribute to planning activities and facilitate business improvement
- support and provide guidance to the team of Executive Assistants within NSCJG.
- remains calm and capable during peak periods of work
- has excellent stakeholder engagement skills
- displays leadership skills and builds a positive and supportive culture
- communicates with tact and behaves with discretion
- demonstrates good judgement and independence
- uses initiative to drive innovation and transformation.



  • Canberra, ACT, Australia Australian Government Department Of Defence Full time

    Senior Executive Service- Location - Canberra, ACTDefence is seeking a high-performing senior executive to fill the critical role of Deputy Secretary Strategy, Policy and Industry. Reporting directly to the Secretary of Defence, the Deputy Secretary provides direct information, advice and assistance to Defence Ministers, the Chief of the Defence Force,...


  • Canberra, Australia Australian Government Department of Defence Full time

    Senior Executive Service - Location - Canberra, ACT Defence is seeking a high-performing senior executive to fill the critical role of Deputy Secretary Strategy, Policy and Industry. Reporting directly to the Secretary of Defence, the Deputy Secretary provides direct information, advice and assistance to Defence Ministers, the Chief of the Defence Force,...


  • Canberra, n Capital Territory, Australia Page Executive Full time $90,000 - $120,000 per year

    Senior governance role in a high-profile national organisationLead board operations and executive-level engagementAbout Our ClientAirservices Australia is a government-owned organisation responsible for the safe, secure, and efficient management of Australian airspace. Each year, they manage more than four million aircraft movements carrying over 154 million...


  • Canberra, Australia Australian Government Full time

    LOCATION: Canberra TENURE: Ongoing/Non-ongoing (specified term) SYNOPSIS: **About the Deputy Secretary Role/s** The Treasury is seeking experienced senior executives with exceptional leadership and stakeholder engagement skills for the positions of Deputy Secretary. Drawing on your proven experience as a senior executive, you will play an integral role...


  • Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    Senior Executive Service Band 3 - Climate Change Group - Canberra, ACT **Who we are** We are the Department of Climate Change, Energy, the Environment and Water. We are driving climate action; transforming our energy system; establishing Australia as a renewable energy superpower; conserving, protecting and sustainably managing our environment and water...


  • Canberra, ACT, Australia Australian Government Full time

    LOCATION: CanberraTENURE: Ongoing/Non-ongoing (specified term)SYNOPSIS:**About the Deputy Secretary Role/s**The Treasury is seeking experienced senior executives with exceptional leadership and stakeholder engagement skills for the positions of Deputy Secretary.Drawing on your proven experience as a senior executive, you will play an integral role on...


  • Canberra, ACT, Australia Australian Government - Department Of Climate Change, Energy, The Environment And Water Full time

    Senior Executive Service Band 3- Climate Change Group- Canberra, ACT**Who we are**We are the Department of Climate Change, Energy, the Environment and Water. We are driving climate action; transforming our energy system; establishing Australia as a renewable energy superpower; conserving, protecting and sustainably managing our environment and water...


  • Canberra, Australia Department of Veterans' Affairs Full time

    Salary Range: $97,735 - $110,982 + plus attractive Superannuation The Executive Assistant (EA) manages a variety of front-of-office functions in a very busy Office of the Chief Operating Officer/Deputy Secretary. These functions include managing the diary, appointments, organising meetings, workflow, and correspondence, collating documentation, supporting...

  • Aps Level 6

    2 weeks ago


    Canberra, Australia Australian Government Full time

    APS Level 6 - $94,736 - $106,876 - Canberra, ACT The Executive Assistant (EA) positions that are advertised work directly to a Deputy Secretary (SES B3). The Deputy Secretary, their Executive Assistant and their Executive Officer (EO) are part of the Executive team within the Department of Health and Aged Care (the Department). The APS Level 6 Executive...


  • Canberra, Australia Australian Government Full time

    Ongoing / Non-Ongoing - Salary: $114,780 - $139,657 plus 15.4% superannuation - Canberra, ACT **Employment Opportunity** The Executive Assistant to the Secretary plays a critical role in assisting the Secretary to ensure that they are briefed, prepared and able to meet all of their obligations and commitments. The Executive Assistant will provide high...