Property Administrator

3 days ago

Mascot, Australia Colliers International Full time

Company Description

As Australia’s own global real estate success story, the Colliers brand was established in Australia in 1976. With 2000 people operating from 23 Australian and 26 New Zealand company owned and affiliate offices, we provide a full range of professional services for real estate investors, owners and occupiers across transactions, advisory and management.

In 2021, we continue to build on a track record of revenue and profit growth, and have been widely recognised for our enterprising culture by the likes of:

- The Australian newspaper - ranked our ANZ business as the 20th most profitable enterprise in Australia, measured by return on shareholder funds.
- Aon - Best Employer in Australia four years in a row.
- LinkedIn - “Top 25 Companies where Australia wants to work”.

**Job Description**:
We are now seeking a professional and proactive Property Administrator to be part of the Mascot team. As a member of our Real Estate Management Team you will play a key role by providing administrative support to property managers to produce accurate, quality and timely reporting and documentation for clients.

**Some of the key responsibilities include**:

- Assist Property Managers with the creation of budgets and reconciliation of outgoings in accordance with legislation and leases - data input, letters of advice to tenants.
- Provide administrative support in relation to suppliers including modifying, renewing and extending purchase orders and arranging works and following up suppliers in conjunction with ensuring contractors are Rapid Global prequalified.
- Manage the tenant arrears process including chasing tenants and advising property managers of status. Preparation and delivery of arrears report to client with accuracy and attention to detail.
- Organize printing & distribution of mail-outs including: Tenant Invoices/Statements; Rent Reminders; Rent Increases; Option Renewals; Ad Hoc Building Issues etc.
- Assist in the preparation and delivery of monthly and quarterly reports in an accurate, timely and quality manner.
- Keep status reports on each tenant up to date and provide copies as requested

**Qualifications**:
**The Key skills and experience you will bring to this role will be**:

- Exceptional organisational skills, ability to multi-task and work to deadlines
- Good knowledge of Microsoft Word, Excel, PowerPoint
- Skill and experience in preparing and proofreading documents, including spelling and grammar, high level attention to detail
- Proactive and self-motivated, willing to add value to the team and have ability to work with mínimal supervision
- Skill and experience in accurate data entry

This represents a unique opportunity to gain experience in a leading global real estate firm, contributing to the success of a key initiative with great exposure to a successful property team. With the opportunity to visit properties and speak to landlords and tenants you will represent Colliers in a professional, mature manner utilising your strong communication and organisational skills.

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