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Office Administrator

2 weeks ago

West Perth, Australia iContracting Full time

Reports to the Finance and Administration Manager
- Part time approx. 25 hours per week

**Position Responsibilities**
- Maintain office tidiness, including the kitchen and boardrooms
- Coordinate office deliveries, mail and courier requirements
- Manage office visitor sign in register
- Champion corporate event management and social media
- Prepare reports, as required, by collating information from all sources, making sure information is submitted on time and in appropriate formats.
- Prepare records such as agenda, notices, minutes, and resolutions for meetings.
- Prepare and file documents in accordance with the company requirements.
- Compose and prepare confidential correspondence, reports, and other complex documents where required.
- Create and maintain files. Updating and maintaining relevant registers.
- Assist with new Perth Office personnel onboarding.
- Ensure purchasing processes are followed. Complete Purchase Requisitions for Purchase Orders when required and as per the prescribed company process with all the necessary information and attachments.
- Assist with the implementation of software
- Coordinate and manage all corporate travel requirements and ongoing travel schedules.
- Manage office supplies and stationery to always maintain appropriate stock levels.
- Liaise and support corporate team with project related matters; ensuring continuity in processes and procedures is maintained across corporate and project (site) teams.
- Tidy and maintain the reception, meeting rooms, general office area and kitchen.
- Attend training when and where required.

**Occupational Safety, Health and Environmental Responsibilities**
- Ensure understanding and maintained commitment and adherence to corporate and statutory Occupational Safety, Health, Environmental requirements.
- Carry out duties in alignment to the Company’s Occupational Safety, Health, Environmental and policies and associated procedures and site-specific safety policies and procedures.
- Identify safety and environmental hazards in the working environment and eliminating or controlling them within the scope of your ability and authority.
- Report safety and environmental hazards that you are unable to eliminate or control to your immediate Supervisor / Manager for action.
- Report any incident, near miss or injury that you are involved in or are aware of to your immediate Supervisor / Manager.
- Report any physical injury or damage to your health and have it assessed and treated by the Company authorised First Aid Officer / Site medic
- Participate and assist in achieving Company safety and environmental initiatives, goals, objectives, and targets.
- Be proactive in recommending or assisting iContracting in achieving their recycling or sustainability initiatives.
- Report any property damage or environmental harm to your Supervisor/Manager.
- Follow Company management system work instructions issued to reduce safety and environmental hazards whilst performing work.
- Seek further instruction from Supervisor in any circumstances where you are unsure of the correct and safe method of work to follow.
- Avoid doing anything that could place your own or fellow workers' safety or health at risk.

**Quality Assurance Responsibilities**
- Carry out your duties as required in iContracting’s Quality Management System procedures and policies.

**Qualifications and Requirements**
- Previous administrative experience.
- Successfully complete a comprehensive health assessment and Drug & Alcohol Screen and site based random testing.

**Skills and Abilities**
- Good time management skills.
- Good, clear communication skills.
- Excellent attention to detail, ability to enter important data carefully without mistakes.

**Behavioural Competencies**
- Strong positive work ethic with patience and commitment to tasks and projects
- Team player. Well-developed interpersonal and communication skills.
- Able to take direction from supervisors and undertake tasks effectively.