Admin Assistant

4 days ago

Preston, Australia Chemist Warehouse Full time

**About Us**:
Chemist Warehouse Retail is Australia’s largest retail pharmacy group with over 20,000 employees across our 600+ national store network. With a growing international presence in New Zealand, Ireland, China & Dubai - now is the time to join us.

We are currently looking for an Admin Assistant to join our Chemist Warehouse Asia team based at our Huntingwood DC/Office in Sydney.

**About The Role**:
As an Admin Assistant, you’ll be a key part of keeping things running smoothly—chatting with suppliers and stakeholders, helping manage orders, and making sure our stock records are spot-on. You’ll also dive into reports on purchases and rebates, figure out the best order quantities and delivery timings, and lend a hand when the team’s tackling challenges, always with an eye on long-term fixes.

**Role Responsibilities**:

- Provide comprehensive administrative support to the Business, particularly the Supply Chain and Accounts/Finance departments.
- Prepare, analyse, and provide data/reports on purchases and rebates.
- Determine order quantities and delivery/flow schedules.
- Completion and tracking of replenishment orders, especially inventory audits to maintain accurate stock records.
- Communicating & negotiating with all relevant stakeholders, especially suppliers.
- Work closely with vendors and clients.
- Management of efficient flow of communication with external and internal stakeholders.

**About You**:

- Proven experience in replenishment and or supply/demand planning roles.
- Preferred supply chain experience within an FMCG environment - inventory/order management.
- Proficient in Microsoft Office, particularly Excel and/or ERP ordering system.
- Strong interpersonal, as well as written and verbal communication skills in both English and Mandarin Chinese.
- Great organisational skills with the ability to multitask and manage multiple priorities effectively.
- Strong analytical skills and attention to detail.
- Proactive problem solver with a positive and enthusiastic approach.
- Ability to work independently and as part of a team in a fast-paced environment.

**Benefits**:

- Career growth and development opportunities
- Discounts across all Chemist Warehouse Retail group brands
- Access to ongoing training and professional development
- Free flu vaccinations
- Access to EAP and support service

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