Team Coordinator

1 week ago

Sydney, Australia Westpac Group Full time

**How will I Help?**

The Team Coordinator role will provide support to the Business Control, Monitoring and Remediation Leadership Team and their team members. As a key member of the General Manager (GM) Operating Office, you will work closely with the Leadership team and EA and Business Manager to the GM, BCMR.

You will be a self-motivated person who needs little supervision, you will be pro-active, highly organised, and adaptable. Your experience and organisational skills will help support the business grow and achieve its goals.

you will provide professional administrative support in the following areas;
- Coordination of travel arrangements and accommodation (when allowed)
- Initiation and coordination of all employee movements (including documentation, technology set-up, security access and stakeholders liaison for new entrants, transfers, separations and desk moves)
- Coordination of team meetings, booking meeting rooms, organising equipment/refreshments
- Business wide communications, including coordination of fortnightly newsletter
- Arranging payments/reimbursements and reconciliations through WEAPS and p-card
- Support EA with coordinating marketing activities and client events with Marketing (as appropriate)
- Process Lawcadia invoices as received from Relationship Managers
- Ongoing communication with RMs and Finance Department in order to reconcile Lawcadia Invoices and ensure invoices are re-imbursed by client.
- Arranging deliveries, couriers
- Ordering and maintaining stationery and office equipment
- Ad hoc administrative tasks

**What’s in it for me?**

You will further develop your commercial and business acumen through exposure to senior leaders within the bank and their direct reports. You will also continue to build you professional network through you building and maintaining great relationships with members within the immediate teams and across other teams in the broader WIB business.

**What do I need?**

To be successful you will have the following technical skills and soft skills:

- Intermediate MS Office skills (Word, Powerpoint, Excel)
- Good planning and organising skills
- Customer service orientation
- Ability to liaise with employees at all levels
- Attention to detail
- Good oral and written communication skills (use of appropriate grammar and vocabulary)

Competencies Required Include;
- People - Empathy, Diversity, Integrity
- Judgement - Business Acumen, Strategic Thinking
- Outcome Focussed - Decision Making, Discipline, Stretch
- Drive - Energy

**What is it like to work there?**

Westpac Institutional Bank manages the financial needs of corporate, institutional and government clients that are based, or have interests in, Australia and New Zealand. We are a leading provider of wholesale banking services in the area, with an increasing presence in the Asia/Pacific region.

**How do I Apply?**

Our people are our highest priority and we are committed to placing our redeployees in available roles before we review other applicants.

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