Facilities & Services Coordinator

1 week ago

Sydney, Australia Alfa Laval Full time

Facilities & Services Coordinator

About Us

At Alfa Laval, we always go the extra mile to overcome the toughest challenges. Our driving force is to accelerate success for our customers, people and planet.

We make it happen by having dedicated people with a curious mind. Curiosity is the spark behind great ideas. And great ideas drive progress.

As a member of our team, you thrive in an open inclusive workplace, based on diversity with a sense of belonging.

What You Can Expect

You can expect a working environment that is dynamic, collaborative, innovative and offers incredible scope: succeed here and you can go anywhere.

Our culture is secure and supportive and offers ever-evolving opportunity: people stay with us because they can choose many ways in which to grow and develop. Whether in terms of skills and knowledge, career path or location, you can grow where you are or anywhere in the world.

About The Job

The Facilities & Service Coordinator role is essential for ensuring smooth operations in both facility management and administrative tasks, across Australia and New Zealand. Responsible for maintaining safe and productive facilities, managing vendors, and providing administrative support, this position plays a key role in optimizing resources and enhancing organizational efficiency.

This role is based in our Huntingwood, Sydney office.

Key Tasks
- Develop and implement plans for preventative maintenance of buildings and grounds.
- Coordinate office maintenance services and repairs for all sites.
- Supervise cleaning services to ensure cleanliness and sanitation across properties.
- Conduct site inspections and reporting functions.
- Coordinate repairs and renovations with contractors and internal staff.
- Monitor facility budget and initiate cost-saving measures.
- Conduct contract management and utility reviews to minimize costs.
- Prepare reports and analyse supplier spend and performance.
- Monitor outdoor activities, including waste removal and recycling programs.
- Handle admin related purchase orders and coding of supplier invoices.
- Provide general administrative support within Shared Services.
- Manage security and access control.
- Replenish office and kitchen supplies as needed.
- Act as data steward and provide master data admin support.
- Maintain close working relationships with internal and external stakeholders, including site managers.
- Track and report on key facility metrics.
- Stay updated on industry best practices and emerging technologies.
- Other ad hoc duties as required.

About You

Are you a seasoned professional with a proven track record of success in facilities & admin coordination? Do you thrive in fast-paced environments, effortlessly managing multiple responsibilities while delivering exceptional customer service? If you're an adept communicator, highly organised, and approachable, we want to hear from you.

Just like us, you’re also ambitious, goal driven, deadline-focused and eager to surpass expectations.

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