Administration Assistant

**Job no**: 0062338
**Location**:Parkville
**Role type**:Part-time; Fixed-term for 24 months
**Faculty**:Faculty of Medicine, Dentistry and Health Sciences
**Department/School**:Department of Surgery, Melbourne Medical School
**Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super (Pro-rata) for part time employees
- Provide administrative support to the Mobile Learning Unit operations team.
- Diverse role in facilitating efficient operations and collaboration within a dynamic environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**

The Administrative Officer in the Mobile Learning Unit (MLU) provides essential support to the CX Manager and key stakeholders, reporting directly to the CX Manager and collaborating within the Senior Leadership (SL) Support team. Responsible for diverse tasks including human resources, finance, office administration, and more, the incumbent ensures smooth operations within MLU. Working closely with senior members, this role plays a vital role in information distribution and fosters a supportive environment within MLU.

Your responsibilities will include:

- Provide personal administrative support to the Senior Leadership Team. This includes managing complex and changing travel plans and engagements (diary management); acting as delegate for iExpenses and may include supporting Department Heads with respect to the above and some aspects of research and/or teaching administration
- Oversee and uphold administrative expense budgets
- Support in bookkeeping to ensure precise record-keeping of business finances
- Input invoices for both payments and receivables

**Who We Are Looking For**
You will excel in this role with your excellent written and verbal communication skills, demonstrated through your ability to prepare various documents and effectively engage with students and staff. Your highly developed administrative and organisational skills, coupled with a service-oriented approach, enable you to work both independently and collaboratively with initiative. Additionally, your attention to detail, active listening, curiosity, and resilience enhance your ability to meet diverse needs and foster a productive office environment.

You will also have:

- Completion of an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training
- Demonstrated experience working in a high-level administrative role.
- Excellent planning and priority management skills with the ability to schedule and prioritise a range of tasks, manage time effectively and work to fixed deadlines in a changing environment
- Excellent computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - "Melbourne Medical School"**

The Department of Surgery at the Melbourne Medical School is a dynamic hub of academic surgeons, scientists, and professionals, dedicated to advancing surgical research and education. With a focus on promoting learning, teaching innovations, and clinical leadership, the department strives to enhance healthcare delivery and patient outcomes. As part of the esteemed Melbourne Medical School, founded in 1862, it upholds a tradition of excellence in teaching, research, and advocacy, committed to improving community health and advancing medical knowledge through collaborative research and active engagement in public health discourse.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more informati