Administration Assistant

Administration Assistant - Community Services
5-month Contract - Part-time
Sunshine, Victoria
The Position
The Administration Assistant is part of the Community Services Victoria Administration Team and is responsible for contributing to the key operational administrative functions for Baptcare Hubs incorporating Community Services Victoria. The role undertakes specific responsibility for a range of administrative tasks to ensure the smooth operations of the office and provide a positive, client focused service to all stakeholders.
The Administration Assistant is responsible for supporting the Office Manager in daily operations of the site, undertaking administrative and client welcome functions, reception duties, engaging in supplies maintenance and providing administrative support to management as required.
About You and Key Selection Criteria
Experience in providing administrative support in an office environment
Demonstrated experience in excellent customer service, including an ability to work with people from a diverse range of backgrounds.
Confident ability to liaise with staff, clients, families, contractors, and visitors from all walks of life, and be prepared to respond flexibly and positively to the changing needs of our stakeholders
Demonstrated positive interpersonal skills
Demonstrated understanding of the importance of confidentiality within this working environment
Excellent computer skills including document production, word processing, client database, account processing, spreadsheets, and a willingness to broaden own computer knowledge
An understanding of record keeping together with good organisational and planning skills
Ability to work both autonomously and within a team
Excellent communication skills, both written and verbal
Understanding and compliance with workplace health and safety responsibilities
Alignment and commitment to Baptcare’s Mission, Vision, and Values
Qualifications and Experience
Post-secondary qualifications in Administration, Finance, or IT or;
Relevant experience and qualifications in the field Minimum of two years’ experience post qualification working with children and families
Victorian Driver's License and own reliable car
What’s in it for you?
Baptcare is focused on living our values, not just talking about them. You’ll find the culture at Baptcare is one of genuine respect, support, and positive intention. We work hard to achieve results through change, continuous improvement, and ongoing focus on providing the best service delivery to our stakeholders.
Work with a supportive and dynamic team.
A competitive salary, plus access to the tax benefits of salary packaging and novated leasing.
Career and development opportunities.
Access to confidential counselling and support services.
Flexible working within a local community.
Be part of an organisation and a team that is driven to make a difference to the lives of our vulnerable community members.
**About Us**:
At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners, and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.
Baptcare is a purpose driven organisation working across Victoria, Tasmania, and South Australia. Focused on providing residential and community care for older people and support to children, families, and people with disability, financially disadvantaged people and people seeking asylum.
Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness.
Only short-listed applicants will be contacted.
Applicants must have the right to work in Australia.
The successful applicant will be required to undergo a National Criminal History check.
Driver’s license and own reliable vehicle
Baptcare is committed to building a respectful and inclusive workplace, appointing the best person for the role, and supporting diversity. We welcome applicants who may require adjustments.
Baptcare is dedicated to the safety, empowerment and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children and young people to feel safe and respected.