Senior Documentation Specialist

2 days ago

Melbourne, Victoria, Australia beBeeDocumentation Full time $104,688 - $130,816
Document Manager Role

We are seeking a skilled professional to drive effective and efficient information exchange across multiple work packages and internal stakeholders.

  • This role is central to ensuring accuracy, compliance, and accessibility of project records while supporting the continuous improvement of document management systems and processes.
The Job Description

The Document Manager will play a crucial part in setting up and refining transmittal workflows for project stakeholders. This includes creating and maintaining master registers and dashboards to support project reporting.

The ideal candidate will have experience managing drawing and document naming conventions, revisions, and distribution. They will also be responsible for ensuring documents, including technical drawings, safety records, and operational procedures, are properly registered, categorized, and filed in line with project and regulatory requirements.

Maintaining documentation in an audit-ready state to support internal audits and external regulatory inspections is also a key responsibility.

Your Skills and Qualifications

You will bring strong experience in document control within large, multidisciplinary projects, ideally in engineering, rail, or infrastructure.

A keen eye for detail and a systematic approach are essential to thrive in environments where accuracy, compliance, and collaboration are critical to success.

  • 5 to 8+ years of experience in document control, including at least 2-3 years in a senior or leadership role
  • Proven background in industries with strict regulatory and documentation requirements
  • Experience managing document control across the full project lifecycle, from design through to operations
  • Familiarity with document control standards and best practices (e.g., ISO 9001, ISO 19650)
  • Strong understanding of engineering drawings, specifications, safety assurance documents, and operational procedures
  • Knowledge of how document control integrates with configuration management and change control processes
  • Excellent organisational skills, with the ability to work independently and ensure deadlines are met

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