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Executive Assistant

2 months ago

Melbourne, Victoria, Australia BDO Australia Full time
About the Role

The Executive Assistant will provide administrative support to the Audit team at BDO Australia, working closely with up to four Audit Partners. The successful candidate will be responsible for managing email correspondence, scheduling meetings, and screening calls for Partners.

Key Responsibilities
  • Administrative Support: Provide effective and efficient administrative support to the Audit team, including managing email correspondence, scheduling meetings, and screening calls.
  • Debtor Management: Handle debtor management tasks, including billing, client queries, and preparation of debtors reports.
  • Client Onboarding: Support client onboarding with research, reports, proposals, and compliance checks.
  • CRM Database Management: Maintain CRM database, ensuring accurate client and opportunity information.
  • Proposal and Meeting Support: Assist with proposals, meeting preparation, and follow-up actions for Partners.
  • Travel and Expense Management: Coordinate travel, process expenses, and manage weekly timesheet entry for Partners.
  • Event Planning: Organize internal and client events, conduct project and research work as needed.
  • Office Systems and Administration: Maintain office systems, handle client administration tasks, and assist the Executive Assistant team.
  • General Administration: Perform general administration duties efficiently.
Requirements
  • Experience: At least 2 years EA or PA experience within a professional services environment.
  • Skills: Proactively seeks answers and advice, demonstrating drive and determination. Delivers on promises with self-motivation. Responds promptly to internal and external requests, embodying a strong client service ethic and consistently going the extra mile for excellence.
  • Attention to Detail: High attention to detail, identifying duplications, inconsistencies, and errors.
  • Teamwork: Commits to cooperative teamwork, prioritizing multiple tasks to achieve goals.
  • Professionalism: Exhibits a highly professional approach to all tasks, acting with integrity and responsibility to build a positive profile within the firm.