Document Control Specialist for Major Infrastructure Project

2 days ago

Sydney, New South Wales, Australia Parklife Metro Full time
Job Description:
We are seeking an experienced Document Control Specialist to join our team for a major infrastructure project in Greater Western Sydney. As a key member of the project delivery team, you will be responsible for ensuring that all documentation is accurate, complete, and up-to-date.

Key Responsibilities:
* Maintain organized and updated documents using document management software
* Comply with company policies and procedures as amended from time to time
* Register, file, retrieve, dispose, and transmit engineering documentation
* Maintain the Agreement's Register updated
* Ensure that Document Control procedure requirements are complied
* Distribute Agreements to Vendors and Internal Stakeholders
* Archive company records and print/copy documentation
* Report on Department activity according to customer requirements
* Prepare monthly reports to internal management
* Check, process, and number documents (including Design documents and revisions) and ensure they comply with specified format and standards
* Issue external correspondence to external parties through database
* Issue and distribute controlled correspondence, document copies, and records of latest revisions to relevant internal and/or external parties, as applicable, in a timely manner
* Maintain project-controlled documents' registers as directed by the Design Engineering manager (Management Plans, transmittals, Controlled Documents Revisions Register, etc)
* Upload project Documentation into the project database in a timely manner
* Assist in the document review, approval, and verification superseding process
* Make recommendations on process improvements and functionality of document delivery associated workflows
* Generate reports of document status
* Supersede and dispose out-of-date documents in both electronic and hard copy forms in a clearly marked 'superseded' directory or storage folders

Requirements:
* Relevant tertiary qualifications or equivalent experience
* 2-3 years' experience in Administration, Document Control, Procurement, or Finance Reporting
* Experience working on large-scale construction projects or other suitable projects
* Experience with In-eight TeamBinder and relevant software
* Knowledge of Microsoft Office, including spreadsheets, databases, word processing, and selected job-specific software
* Ability to organize workload and manage filing methods and management techniques
* Ability to manage multiple tasks and work to deadlines
* Ability to work with highly confidential and sensitive information
* High level of time management skills, including capability to work with conflicting priorities while ensuring attention to detail
* High level of interpersonal and effective communication skills to liaise with internal JV and subcontractor entities, and external stakeholders at all levels
* Self-motivated with ability to work within a team or autonomously

About Us:
Parklife Metro is working on an exciting new metro rail infrastructure project in Greater Western Sydney. This city-shaping project will provide a major economic stimulus for Western Sydney. As a D&C Contractor member, we will be responsible for the successful delivery of the design and construction elements of the project. We are currently looking to appoint an experienced Document Controller.

Estimated Salary: $80,000 - $110,000 per annum, depending on experience.

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