Document Control Specialist

3 days ago

Sydney, New South Wales, Australia Parklife Metro Full time

**About the Role**

Parklife Metro is seeking an experienced Document Control Specialist to join their team for a landmark metro rail infrastructure project in Greater Western Sydney.

The successful candidate will be responsible for managing and maintaining accurate and up-to-date documents, ensuring compliance with company policies and procedures. This is a unique opportunity to work on a city-shaping project that will provide a major economic stimulus for Western Sydney.

**Key Responsibilities:**

  • Maintaining organized and updated documents using document management software
  • Registration, filing, retrieval, disposition, and transmission of engineering documentation
  • Maintaining the Agreement's Register updated
  • Ensuring compliance with Document Control procedure requirements
  • Distribution of Agreements to Vendors and Internal Stakeholders
  • Archiving of company records and printing/copying documentation
  • Reporting on Department activity according to customer requirements
  • Preparation of monthly reports to internal management
  • Checking, processing, and numbering of documents (including Design documents and its revisions) and ensuring they comply with specified format and standards
  • Issue all external correspondence to external parties through database
  • Issue and distribute controlled correspondence, document copies and records of latest revisions to relevant internal and/or external parties, as applicable, in a timely manner
  • Maintenance of project-controlled documents' registers as directed by the Design Engineering manager (Management Plans, transmittals, Controlled Documents Revisions Register, etc)
  • Upload all project Documentation into the project database in a timely manner
  • Assistance in the document review, approval, and verification superseding process
  • Recommendations on process improvements and functionality of document delivery associated workflows
  • Generating reports of document status
  • Supersede and dispose out-of-date documents in both electronic and hard copy forms in a clearly marked 'superseded' directory or storage folders

**Requirements:

  • Relevant tertiary qualifications or equivalent experience
  • 2-3 years' experience in Administration, Document Control, Procurement or Finance Reporting
  • Experience working on large-scale construction projects or other suitable projects works
  • Experience on In-eight TeamBinder and relevant softwares

**Job-Specific Skills:**

  • Knowledge in use of Microsoft Office including spreadsheets, database, word processing and selected job specific software i.e., Team Binder, Aconex etc. and the ability to rapidly input data to client's repository and retrieve records and information for accurate distribution
  • Ability to organize workload and to manage a filing methods and management techniques
  • Ability to manage multiple tasks and to work to deadline
  • Ability to work with highly confidential and sensitive information
  • High level of time management skills including the capability to work with conflicting priorities always ensuring attention to detail
  • High level of interpersonal and effective communication skills to liaise with both internal JV and subcontractor entities, and its external stakeholders at all levels
  • Self-motivated with the ability to work within a team or autonomously
  • To provide awareness and orientation of the company's documents system to all those involved including subcontractor entities

We are offering a competitive salary of **$85,000 - $110,000 per annum**, depending on experience, to work on this exciting project. If you are a motivated and experienced Document Control Specialist looking for a new challenge, please submit your resume for consideration.

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