Legal Operations Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeParalegal Full time $80,000 - $120,000

About this role

  • We are seeking a Paralegal to support the efficiency and governance of legal operations and board activities.
Key responsibilities
  1. Provide high-level support for all Board-related processes.
  2. Act as a liaison between legal professionals and key stakeholders regarding Board requirements and functions.
  3. Collaborate with business executives to develop a clear Board agenda, ensuring relevant papers are presented, considering stakeholders' interests and directors' standards.
  4. Prepare out-of-cycle briefing papers and circular resolutions.
  5. Manage and coordinate the company's Statutory Register.
  6. Draft Board minutes templates for Company Secretary in preparation for Board meetings.
  7. Load and release Board packs through the Diligent platform to the directors.
  8. Manage the Board calendar and meeting schedule.
  9. Ensure statutory filings are completed, maintaining records up-to-date.
  10. Maintain complete and up-to-date company records.
  11. Create and manage the company trademark, patent, and business name register.
  12. Orient new directors to the Board.
  13. Review documents provided to the Board for grammar, spelling, formatting, consistency, and style guide conventions.
  14. Manage and regulate ASIC and Legal & Privacy Team invoices.
  15. Implement new technology to assist the Co Sec and Legal & Privacy team's operations.
  16. Ccoordinate and maintain the Legal & Privacy team's budget; liaise with finance business partners, including drafting, managing, and ensuring positive tracking compared to financial year budget.
  17. Coordinate contract portfolio management and execution of contracts and internal procurement paperwork.
  18. Identify and streamline team inefficiencies, navigating equitable ways of working.
  19. Record and report on Team goals, OKRs, workstreams, capacity, and external spending. Maintain precise, quantitative, and qualitative data regarding work performance, intake, and output.
  20. Manage DocuSign, Contract Management Systems, and Diligent as a Company Administrator.
Requirements
  1. Expertise in legal operations, board support, and document management.
  2. Excellent organisational skills and attention to detail in managing sensitive legal and corporate materials.
  3. Ability to draft and present complex legal and governance documents effectively.
  4. Strong project management capabilities focused on optimising legal operations and supporting board functions.
  5. Effective communication and interpersonal skills for interacting with board members, executives, and stakeholders.
  6. Demonstrated discretion and professionalism with confidential information.
  7. Proficiency in legal and board management software and systems.
  8. Experience in legal operations, board support, or a similar specialist administrative role within a legal or corporate environment.
  9. Strong writing and communication skills.
  10. Proven track record in document management and supporting leadership teams or boards.
  11. Growth mindset and can-do attitude essential.
Benefits
  • Flybuysflex | work from anywhere, measured on outcomes
  • Two well-being days per year
  • Volunteer leave
  • Ongoing learning & development programs and opportunities
  • My Coles and Wesfarmers team member discount card
  • Be Well Programs Mind/Body/Soul
  • Quarterly All Team events
  • Hybrid social events
  • New starter kit merchandise

We value diversity and inclusion in our workplace.

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