Project Support Specialist

3 days ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $60,000 - $95,000

Colliers is a leading diversified professional services and investment management company. With operations in 64 countries, our team works collaboratively to provide expert real estate and investment advice to clients.

The Engineering and Design team specialises in civil, infrastructure, water engineering, town planning and urban design. Key services provided include site assessment and due diligence, planning approvals and engineering design through to completion of construction.

We are seeking an Administrative Coordinator to join our Brisbane CBD office. You will undertake and co-ordinate administrative functions to support the Principal Engineer and Project Managers to deliver projects successfully for clients.

  • Liaise with clients, authorities, contractors, and team members to understand project scope, and assist the Project Manager in administrative functions.
  • Prepare all necessary paperwork, including application forms and notices.
  • Track applications and submissions, following up Authorities, Contractors and other team members proactively to drive great project outcomes.
  • Support the team with contract administration functions such as progress claim review and preparation, general correspondence, extension of time requests, costs to complete, variation processing, calculating bond amounts and requesting approvals from Authorities.
  • Take meeting minutes and records of meetings, finalizing and circulating minutes to meeting attendees.

You must be a quick learner, problem solver and be determined in follow-up, with high attention to detail and ability to work as part of a team.

Able to effectively manage priorities and work on various projects at any one time, have good situational awareness and ability to quickly recall project status without constantly referring to notes.

Ability to interpret and communicate basic technical information to clients, contractors and other internal and external team members.

This role will allow you to take on administrative tasks, freeing up engineers and designers to focus on client management and technical work.

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