Business Operations Administrator

15 hours ago

Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $150,000
Job Description

We are seeking a seasoned professional to take on the role of Administration Manager. This position will oversee the day-to-day administration tasks, ensuring accuracy and efficiency in all aspects of business operations.

The successful candidate will be responsible for managing a small team, providing guidance and support to ensure seamless contract delivery, client service, and compliance.

This is a permanent, full-time role based in Melbourne, Australia with a hybrid working model from home and our South Melbourne office.

About the Role
  • Lead and manage the business support function ensuring timely delivery of administration, reporting, and account processes.
  • Act as the first point of contact for client queries, providing clear communication and effective resolution.
  • Oversee training records and maintain essential safety and compliance documentation.
  • Manage operational databases covering inventory, repairs, subcontractor records, quotations, invoices, and staff leave.
  • Drive purchasing and invoicing activities from supplier quotations to goods receipts and client billing.
  • Oversee subcontractor management including onboarding, compliance, and financial processes.
  • Support project financials with cost control, forecasting, and reporting to ensure accountability and transparency.
Requirements
  • Qualified in Business Administration with strong leadership skills and ability to foster a positive team culture.
  • Experienced leader with a background in managing business support and administration within complex technical environments.
  • Organised and adaptable with a focus on achieving outcomes and improving processes.
  • Skilled in modern ways of working, Microsoft Office, and ERP systems.
  • Strong communicator with a collaborative approach and flexibility to adapt to changing business needs.
What We Offer
  • A meaningful contribution to our global organisation.
  • A competitive salary and excellent benefits package.
  • An opportunity to work with a dynamic and rapidly expanding company that values diversity and inclusivity.

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