Administrative Support Coordinator

1 day ago


Sydney, New South Wales, Australia beBeeTerminal Full time $87,000 - $105,875
About the Job

We are seeking a proactive and detail-oriented Terminal Support Specialist to provide high-level administrative support across key operational and engineering functions.

This role involves coordinating daily processes, document control, procurement, reporting, and terminal-related projects. The successful candidate will need to manage competing priorities, adapt to fast-paced environments, and build strong stakeholder relationships.

Key Responsibilities

  • Perform administrative duties such as document management, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders using Oracle and Maximo systems.
  • Assist with onboarding new hires, including arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports with Excel and Visio.
  • Support site visit coordination, stakeholder communication, and event logistics for key leaders.
  • Contribute to engineering and operations reports, including daily KPIs and monthly submissions.
  • Support safety, HR, engineering, and operational teams with project documentation and compliance.
  • Maintain high customer service standards in stakeholder interactions.

Requirements and Qualifications

To be successful in this role, you will require:

  • Minimum 3 years' experience in administrative support or terminal operations.
  • Proficiency in Microsoft Office, especially Excel, Outlook, and Visio.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle).
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Strong verbal and written communication skills with a customer service focus.
  • Proven ability to multitask and prioritize in a fast-paced environment.
  • Familiarity with port or heavy industry operations is desirable.


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