Administrative Coordinator
2 weeks ago
About the Role
We are seeking an experienced Facilities Coordinator to join our team in a permanent full-time capacity. This role will provide coordination support for various centres and work closely with the Facilities Manager and other facilities staff.
This is a dynamic position that requires strong coordination and attention to detail skills, providing high levels of organisational support which may include supplier coordination, documentation and invoice monitoring, daily works programs and managing the work orders and delegation.
Responsibilities
No two days are the same in this role, however the main objective is to co-ordinate and manage all work requests and work orders across the planned, reactive and project works of the network in a timely manner, in accordance with the prioritisation matrix, and in line with organisational requirements.
- Liaise with Service Providers to ensure works are allocated and completed on time.
- Consult databases to clarify responsibility for works requested.
- Proactively contact internal customers & stakeholders to confirm details of Work Requests and to obtain additional information as required & follow escalation procedures to ensure that stakeholders are informed.
- Collaborate and engage with facilities staff to work on portfolios of assets.
- Provide expert administration advice and delegation as required.
- Assist colleagues with periodic reporting and data.
Requirements
To be successful in this role, you must be agile in your approach, with strong attention to detail and able to work in a collaborative and high performing atmosphere. You will need:
- Demonstrated Facilities Co-ordination and teamwork skills.
- 2+ years experience within a facilities management team in a similar role.
- Strong knowledge of facilities management principles, systems, and processes.
- Exceptional organisation, prioritisation, problem-solving, critical thinking, and lateral thinking skills.
- Ability to resolve issues and problems and be results orientated.
- Be self-motivated, resourceful, detail-oriented, and energetic.
- Excellent verbal and written communication skills with ability to collaborate across the business and build relationships with relevant stakeholders.
- High level of proficiency in use of MS office and aptitude for learning new systems.
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