Administrative Support Specialist

2 weeks ago


Broome, Australia New York State Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant 1 to join our team at New York State. As an Administrative Assistant 1, you will play a critical role in ensuring the efficient operation of our office by performing a wide range of administrative tasks.

Key Responsibilities
  • Prepare correspondence, reports, and other documents using Microsoft Office software.
  • Set up and manage paper and electronic filing systems, ensuring accurate and timely filing of documents.
  • Create, maintain, and enter information into databases, ensuring data accuracy and integrity.
  • Maintain scheduling and event calendars, scheduling appointments and confirming details with clients, customers, or supervisors.
  • Complete forms in accordance with agency procedures, ensuring compliance and accuracy.
  • Review work done by others, checking for correct spelling, grammar, and format, and recommending revisions as needed.
  • Make copies of documents, place them in proper files, and distribute them to appropriate staff members.
  • Open, review, sort, and distribute mail in accordance with staff assignments, establishing follow-up deadlines as necessary.
  • Respond to incoming calls, answer questions about policies or procedures, and refer calls to appropriate staff members for technical information.
  • Maintain inventory of office supplies and arrange for office equipment maintenance and service.
  • Perform other clerical and secretarial duties as necessary.

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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