Document Management Specialist

2 weeks ago

Sydney, New South Wales, Australia beBee Careers Full time

Job Title: Document Management Specialist

Overview

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team. As a key member of our support team, you will play a lead role in managing our document workflow, ensuring timely and accurate delivery of documents to clients.

About the Role
  • Manage diaries and appointments, including travel coordination and liaising with external parties.
  • Edit, draft, and prepare correspondence and legal documents.
  • Prepare and edit spreadsheets, reports, and presentations.
  • Assist in preparing briefs for counsel/experts.
  • Perform information searches using InfoTrack.
  • Proactively manage team finance requirements, including opening matters, conflict checking, trust requirements, accounts payable, audit letters, billing, and reporting.
  • Manage general administrative tasks, including telephones, electronic and hard copy filing, and mail.
Requirements
  • Background in legal administration or law student with remaining studies.
  • Energetic, enthusiastic, and committed team player.
  • Organized and efficient, enjoying working in a fast-paced environment.
  • Knowledge of Elite or similar software for expense management, client billing, and reporting.
  • Proficient in Outlook for contact management and calendar organization.
  • Strong knowledge of Word, Excel, and PowerPoint for producing high-quality documentation.
Benefits
  • Competitive salary packaging and incentives.
  • Continuous insurance for permanent employees.
  • Salary sacrificing and novated leasing options.
  • Five days bonus leave after 12 months service.
  • Additional leave options.
  • Equal family leave for all genders.
  • Floating public holidays for cultural significance.
  • Offices designed for collaboration on shared land.
  • Generous health and wellbeing programs.
  • Agile and flexible working arrangements.
  • Social and diversity networks offering year-round events.
About Us

We are committed to inclusion, equity, and reconciliation, fostering an inclusive and accessible environment where everyone can thrive.

Please apply online with your CV, cover letter, and academic transcripts. For inquiries, contact our recruitment team by email.

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