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Comprehensive Administrator

3 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $85,000

Job Title: Administrative Support Officer

Overview

We are seeking an experienced and highly organised individual to provide comprehensive administrative support to the Program Director and team.

Key Responsibilities
  • Coordinate and manage the Program Director's schedule, including scheduling meetings, appointments, expenses and travel arrangements.
  • Manage email correspondence ensuring the Program Director prioritises communication responses efficiently and effectively.
  • Assist the Program Director with all staff and team communication.
  • Prepare agendas, materials, and logistics for meetings attended or hosted by the Program Director.
  • Take minutes and follow up on action items as necessary.
  • Support general office operations, including ordering supplies, coordinating office events, pool car bookings and liaising with other departments.
  • Organise and maintain electronic and physical files, ensuring easy retrieval of information as needed.
  • Assist in coordinating and tracking key projects and initiatives led by the Program Director and collaborating with various teams within the organisation when and where required.
  • Arrange and coordinate domestic and international travel for the Program Director.
  • Process and track expense reports, ensuring accuracy and compliance with company policies.
  • Handle sensitive information with discretion and maintain a high level of confidentiality.
About You
  • 2-3 years' experience in a similar role; Utilities / Construction industry an advantage.
  • No formal qualifications required; tertiary qualifications in Administration / Business Administration favourably regarded.
  • Exceptional organisational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to multitask and prioritise tasks effectively in a fast-paced environment.
  • High degree of professionalism and confidentiality.
  • Strong attention to detail and problem-solving skills.