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Board Coordinator

2 months ago

Melbourne, Victoria, Australia Bluefin Resources Full time
{"title": "Board Coordinator Opportunity", "subtitle": "Support the Company Secretary and Board in a dynamic financial services organisation", "content": "

We are seeking an experienced Board Coordinator to provide crucial support to the Company Secretary and Board during a 9-month maternity leave cover. This role is perfect for a highly organised professional who thrives in fast-paced environments and has a passion for governance and corporate administration.

Key Responsibilities:

  • Prepare and coordinate Board and Committee agendas, minutes, and papers.
  • Manage confidential records, registers, and correspondence related to Board activities.
  • Collaborate with senior executives, Directors, and external stakeholders to facilitate Board and Committee meetings.
  • Assist with regulatory filings and company announcements to relevant authorities.
  • Oversee the scheduling of Board meetings, Director engagements, and corporate events.
  • Support the processing of invoices and expense claims, adhering to corporate policies.
  • Perform general administrative duties, including managing the shared mailboxes of the Company Secretariat team.

Requirements:

  • At least 5 years' experience in a coordination or administrative role, preferably within a large corporate environment.
  • Demonstrated ability to work with senior stakeholders, including Directors and Executives.
  • Exceptional attention to detail, strong written and verbal communication skills.
  • Ability to work efficiently under pressure and manage multiple priorities.
  • Proficiency in Microsoft Office and experience with Board management tools is a plus.
  • Strong organisational skills and ability to maintain confidentiality.

What's on Offer?

  • A 9-month maternity leave contract with a leading financial services organisation.
  • A flexible hybrid working arrangement - 2 days in the office, 3 days from home.
  • The opportunity to work closely with senior executives and contribute to the governance of a dynamic organisation.
", "company": "Bluefin Resources", "job_type": "Contract"}