Administrative Coordinator

3 weeks ago

Melbourne, Victoria, Australia people2people Full time
Job Description

This is a unique opportunity to join a global financial firm as a Team Coordinator. The role involves maintaining seamless administrative and operational functions within the office, providing support to three distinct teams.

Responsibilities:
  • Manage and coordinate calendar and meetings both internally and externally.
  • Prepare correspondence including client packages, reports, proposals, and other documentation.
  • Manage the on-boarding and off-boarding of new clients and team members.
  • Maintain firm policy, system processes, and implement changes effectively.
  • Coordinate travel and team client functions.
  • Efficiently manage phone calls and all incoming and outgoing correspondence to the department.
  • Ensure databases and client files are up to date and updated when required.
  • Attend to and monitor urgent queries, issues, and action items.
  • Communicate and liaise with clients, prospects, and stakeholders.
Requirements:
  • Strong diary management, administration, organisational, and time management skills.
  • Previous experience working within a financial or professional services environment.
  • Experience supporting senior management in day-to-day duties.
  • Ability to communicate effectively both written and verbally.
  • Capacity to handle challenging situations in a professional and highly confident manner.
  • Experience working within high-pressure environments with the ability to be adaptable to competing demands.
  • High attention to detail with demonstrated initiative and problem-solving skills.
What's in it for you?

Work with a tight-knit team who value diversity and respect. You will have access to:

  • An accessible and supportive leadership team with clear vision and purpose.
  • Work within a global well-recognised company and brand.
  • Discounts for corporate memberships.
  • Development and training opportunities.

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