Finance/Contract Support Specialist

2 weeks ago

Melbourne, Victoria, Australia Umbrella Functional Consulting & Support Team Full time
About the Role

We are seeking a highly skilled Contract Financial Analyst to join our Umbrella Functional Consulting & Support Team. As a key member of our team, you will be responsible for providing financial and administrative support to our clients.

Key Responsibilities
  • Financial Management
    • Manage the control of all financial and commercial aspects of contracts within the business unit.
    • Monitor contracts OPO's over 60 days and support resolving issues.
    • Monitor the contract's debt and support both Contract Managers and Contract Support on resolving issues.
    • Monitor the contract's Work in Progress to ensure everything is current and support in closing out aged Wi P.
  • Reporting and Analysis
    • Prepare and issue weekly and monthly metrics documents and give updates on team meetings.
    • Support with Month End tasks where needed.
    • Prepare accurate reports for the Portfolio which feed into Business Unit reports in line with strict monthly company timetable including full Profit & Loss account with analysis and commentary, Balance Sheet extracts and reconciliations, and detailed Project Profitability reporting.
  • Commercial and Operations
    • Must have understanding in the requirements & ensuring best practices for the contract such as Terms & Conditions, Purchase Orders, Invoices etc.
    • Ability to discuss and challenge contractual and commercial matters during discussions with clients and also internal stakeholders.
    • Organise & attend Contract Reviews and contribute sharing best practice for improvements.
  • Procurement and Contract Support
    • Assisting BU Procurement Team for contract-related renewals for subcontractors.
    • Onboarding of BU overhead & new contracts' vendors.
    • Co-owning knowledge in My Supplier & provide training when required.
  • People and Contract Support
    • Ensure Contract support new starters have all systems set up and necessary training has been carried out.
    • Provide ad hoc training for the Contract Support and Management team on SME subjects.
    • Plan and lead regular Contract Support Meetings.
  • Quality, Health, Safety, and Environment (QHSE) and Reliability
    • Systems administrator for CBRE platforms like 4sight, CERM Quantum & QHSE Gateway.
    • Ability to support SMEs to grant access to any new joiners.
    • Helping to collate data for reports within each Contract if necessary.
Requirements
  • Minimum 3 -6 years experiences in related field being in Finance/Accounting basic invoices/billing/purchase order.
  • Education: Accounting/Finance/Business Management or related field.
  • Good communication skills - confident to speak with diverse and multiple stakeholders.
  • Preference: Chartered Accountant (current/in progress).
  • Good proficiency in Microsoft Excel - basic formulas, pivot table, v-look up etc.
  • Meticulous, data driven & proactive - key strength.

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