Fleet Administration Coordinator

3 days ago

Brisbane, Queensland, Australia beBeeAdministrator Full time $90,000 - $110,000
Job Overview">

This role is responsible for the administration of maintenance management, invoicing, travel coordination, reporting, training, and fleet administration.

">Main Responsibilities">
  • Administration of Maintenance Management System (MMS), maintaining accurate records and preparation of regular reports.
  • Assist with maintenance works planning, including updating and distribution of weekly, monthly, and quarterly work plans.
  • Creating, issuing, and closeout of work order records relating to maintenance works, equipment, vehicles, and training.
  • Set up and ongoing administration of project records in integrated ERP systems, including project estimates, resource plans, and work tasks.
  • Project invoicing in accordance with client specific requirements, within the monthly invoicing schedule.
  • Assist in the preparation of weekly and monthly client reports.
  • Logistical support of operations teams including coordination of travel and procurement requirements.
  • Preparation of purchase requisitions and reconciliation of credit cards.
  • Maintain relevant procedures and policy documentation. Coordination of vehicle servicing, repairs, and testing of duress alarms.
  • Maintenance of equipment asset details in MMS and organisation of equipment calibrations, servicing, and repairs.
  • General administrative support of office including general facilities coordination, mail/couriers, stationery, and kitchen supplies.
  • Participate in internal audits and incident investigations as needed.

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