Administrative Coordinator Role

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $105,000

Overview:

In this highly organised and proactive office management role, you will play a crucial part in shaping the future of our organisation. You will work among innovative leaders who set the standards responsible for our reputation as industry experts.

Key Responsibilities

This is an Office Manager & Team Assistant position within a vibrant team where you will support your colleagues and ensure day-to-day operations run smoothly. Working alongside other Executive Assistants, you will be responsible for:

  • Office Operations
  • Maintain office facilities and functionality, coordinate with facility managers as needed
  • Serve as primary point of contact for all employees regarding facility-related issues and concerns
  • Coordinate the onboarding process for new team members
  • Coordinate meeting attendees and facilities
  • Organise travel arrangements, including flights, accommodation, car transfers, visas, and other necessary documentation
  • First point of contact for visitors when they arrive at the office
  • Receive and sort mail packages and send mail and shipments
  • Supervise the maintenance and inventory of office equipment
  • Coordinate the expansion, reduction, or modification of office space
  • Monitor and order office supplies
  • Distribute relevant information to internal stakeholders

Additionally, you will:

  • Support Administrative Tasks
  • Prepare and distribute agendas, reports, action items, and documents for meetings
  • Manage expenses for the team
  • Assist with corporate and project-level expense management and payments processing
  • Perform general administrative duties as required

Candidates should possess:

  • Five or more years' experience in a similar office management/administrative support role
  • Able to maintain a positive culture and employee experience
  • Exceptional communication and interpersonal skills
  • Ability to work effectively within a team
  • Highly organised
  • Strong client-oriented approach
  • Intermediate/advanced software knowledge, particularly with Microsoft Suite

We are committed to creating an inclusive and diverse work environment.

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