Executive Secretary

4 weeks ago

Sydney, New South Wales, Australia Lendi Group Full time
Job Summary

We are seeking a highly organised and experienced Executive Assistant to support our Executive Team at Lendi Group.

The ideal candidate will have outstanding communication skills, a keen eye for detail, and the ability to anticipate the needs of senior executives in a dynamic environment.

As an Executive Assistant, you will be responsible for managing complex calendars, coordinating and prioritising incoming requests and messages, preparing and editing correspondence, and attending meetings to take detailed notes and distribute meeting minutes.

You will also conduct research and gather information to support decision-making processes, assist with special projects and initiatives, and plan and organise team events to promote collaboration and morale.

In addition, you will maintain confidentiality of sensitive information and exercise discretion in handling executive matters.

Key Responsibilities
  • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for multiple executives
  • Coordinate and prioritise incoming requests and messages, ensuring timely responses and follow-up actions
  • Prepare and edit correspondence, presentations, and other documents on behalf of senior executives
  • Act as a liaison between senior executives and internal/external stakeholders, including clients, partners, and vendors
  • Attend meetings, take detailed notes, and distribute meeting minutes as needed
  • Conduct research and gather information to support decision-making processes
  • Assist with special projects and initiatives as assigned, collaborating with cross-functional teams as necessary
  • Plan and organise team events, such as all hands off-site meetings, retreats, and team-building activities, to promote collaboration and morale
  • Maintain confidentiality of sensitive information and exercise discretion in handling executive matters
Requirements
  • Experience as an Executive Assistant supporting C-suite executives
  • Excellent computer skills, including the Microsoft Office Suite, Slack, Confluence and Jira
  • Exceptional writing, editing, and proofreading skills
  • Excellent organisation and time-management skills
  • Background in events highly regarded
  • A track record of excellence in high-performance settings
What We Offer
  • We're Flex First – We've embraced a hybrid, flexible working model that adapts to team members needs and lifestyles.
  • We offer extended Paid Parental Leave: we celebrate our growing Lendi Group family with up to 26 weeks leave for primary carers and up to 4 weeks for secondary carers.
  • An additional week's Loyalty Leave each year after reaching 3 years' service.

We are a people-first company that invests in initiatives to promote a healthy work environment, such as offering an Employee Assistance Program and social groups such as our industry-leading Women in Technology group.

Employee health and wellbeing are paramount at Lendi Group. We're excited to offer access to Sonder, our Employee Assistance Program, for comprehensive support for your wellbeing.

Our culture is guided by our 3 core values: We Are Stronger United; Act Like You Own It; and Keep Home Loans Human. Our values are part of our core DNA that helps Lendi Group attract, engage and evolve talent and build best-in-class products.

Lendi Group is a 2024 Circle Back Initiative Employer; we value a positive candidate experience and commit to responding to every applicant. Once we have received your application, we will reach out to you via email.

Feeling like you don't meet all the skills listed? That's ok; we are always on the lookout for different skills, experience, and qualities and so we'd still like to hear from you.

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