Legally Skilled Administrator

2 weeks ago

Sydney, New South Wales, Australia beBeeLEGAL Full time $80,000 - $100,000

We are seeking a highly skilled Legal Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our legal department, including diary management and expense processing.

The ideal candidate will have previous experience in a legal administration role and possess excellent organizational skills, with the ability to work under pressure and meet deadlines. They will also have advanced computer skills, particularly MS Office (Word, Excel, PowerPoint) and be able to maintain accurate records and files.

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative assistance to the Legal Director, including diary management and expense processing.
  • Legal Function Assistance: Support the Legal Director and Contract Managers with contract management, legal documentation, and compliance processes.
  • Company Secretarial Duties: Assist with ASIC filings, director/secretary changes, board meeting preparations, and maintenance of company records and registers.
  • Contract and Document Management: Oversee the execution, filing, and archiving of legal contracts, leases, NDAs, and Power of Attorney documents.
  • Financial and Insurance Administration: Manage legal and insurance-related purchase orders, invoice validation, and reporting.
  • Ethics, Training, and Office Support: Promote ethical standards, assist with legal training and events, and provide general support for office operations and site activities.

What We Are Looking For:

  • A passion for delivering high-quality results in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
  • A proactive approach to problem-solving and a willingness to take ownership of tasks and projects.
  • The ability to work effectively in a team environment and contribute to a positive and inclusive culture.
  • A commitment to ongoing learning and development, with a desire to expand your skills and knowledge in a legal administration context.

About Us:

We are a global business with a diverse workforce and a commitment to creating an inclusive workplace. Our agile and responsible culture offers excellent opportunities for growth, learning, and career advancement. If you are a motivated and talented individual looking to make a meaningful contribution, we encourage you to apply for this exciting opportunity.

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