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Business Operations Coordinator
2 months ago
The State of Queensland is seeking a highly skilled and experienced Business Manager Support Officer to join our team. As a key member of our organization, you will play a critical role in supporting the Business Manager in achieving our goals and objectives.
Key Responsibilities- Executive Support
- Provide high-level, confidential, and effective executive support services to the Business Manager.
- Manage the Business Manager's calendar, email, and correspondence.
- Coordinate meetings, appointments, and travel arrangements.
- Administrative Support
- Provide administrative support to the Business Manager and other team members.
- Manage and maintain accurate records, files, and databases.
- Prepare and edit reports, documents, and presentations.
- Financial Management
- Assist with financial planning, budgeting, and forecasting.
- Manage and reconcile corporate card transactions.
- Coordinate procurement and purchasing activities.
- Communication and Collaboration
- Develop and maintain effective relationships with internal and external stakeholders.
- Communicate clearly and concisely, both verbally and in writing.
- Collaborate with other teams and departments to achieve common goals.
- Problem-Solving and Initiative
- Identify and resolve problems in a timely and effective manner.
- Take initiative to improve processes and procedures.
- Proactively seek opportunities for self-development and contribute to the development of the team.
- Demonstrated ability to provide high-level, confidential, and effective executive and administrative support services.
- Ability to communicate effectively, including developing rapport and maintaining positive and collaborative working partnerships with a range of internal and external stakeholders.
- Proficiency in the use of a range of computerized systems and applications relevant to the operations of the organization.
- Demonstrated problem-solving skills and the ability to effectively prioritize work, respond to changing circumstances, meet agreed timeframes, and deliver quality outcomes.
- Proven ability to work both autonomously and effectively contribute to a high-performing team, identifying opportunities for business improvement and proactively seeking and facilitating opportunities for self-development.
