Project Coordinator

4 weeks ago

Sydney, New South Wales, Australia Challenger Full time

Challenger Limited is a leading investment management firm managing significant assets. We're a fast-paced environment where people from diverse backgrounds can contribute and succeed.

We achieve our goal by providing a work environment where people can grow and develop. As a Project Coordinator, you'll play a key role in supporting our Program Director with project-related tasks and day-to-day administration.

About the Role

You'll ensure smooth coordination between teams, managing timelines, and maintaining high standards of project governance. Your key responsibilities will include:

  • Project Planning and Scheduling: Assist in developing and maintaining project schedules, ensuring tasks and milestones are clearly defined and tracked.
  • Documentation and Reporting: Produce high-quality documentation, including meeting minutes, status reports, risk logs, and project plans.
  • Stakeholder Communication: Act as a primary contact point for project-related queries, communicating effectively with internal teams and external stakeholders.
  • Meeting & Workshop Coordination: Schedule and organize project meetings, workshops, and steering committees.
  • Action, Risk and Issue Management: Monitor project risks and issues, assisting in developing mitigation plans and ensuring they're escalated where necessary.
  • Budget and Resource Tracking: Support budget monitoring activities by tracking expenses, forecasting costs, and ensuring project resources are allocated effectively.
  • Change Control: Maintain and update change control logs, ensuring that any changes to scope, timelines, or resources are documented and communicated.
  • Project Governance: Ensure project activities align with internal policies, procedures, and governance frameworks.

Requirements

To succeed in this role, you'll have exceptional organizational skills, proven experience in managing multiple priorities, and the ability to adapt in different situations. You'll also have:

  • Exposure to or understanding of project management lifecycle and methodologies.
  • Strong proficiency in Microsoft Office, particularly PowerPoint and Excel.
  • At least 1 year of experience supporting managers or teams in delivering projects, change initiatives, or events.
  • Excellent documentation and reporting skills with a high level of accuracy and attention to detail.
  • Exceptional verbal and written communication skills with the ability to engage and manage stakeholders at various levels.

This is an opportunity to gain real-world experience in project management and grow your skills in a team that genuinely cares about your development.

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