Senior Project Coordinator

2 days ago

North Sydney Council, Australia beBeeOperations Full time $110,000 - $123,000
Program Manager

This role will oversee the coordination of regional programs utilizing formal project management methodologies to ensure timely and efficient delivery of facility management services in accordance with service standards.

Main Responsibilities
  • Program Management & Coordination - Lead end-to-end programs across regions using established project management processes, including charter development, timeline management, status reporting, and stakeholder engagement
  • Dual Site Management - Provide on-site presence at Sydney location while delivering remote support and coordination for Adelaide site, ensuring consistent service delivery standards
  • Client & Stakeholder Partnership - Foster positive relationships with clients, contractors, and suppliers while managing satisfaction levels, preparing monthly reports, and delivering services per contract KPIs
  • Operations Management - Conduct regular site inspections, coordinate subcontracted services per maintenance plans, maintain computerized systems, and oversee third-party service delivery
  • Financial Management - Ensure site financial operations meet targets, manage purchase orders, track spending against budgets, and perform CAPEX/OPEX forecasting
  • Project Management - Take ownership of all IFM projects as single point of contact, perform capital planning, complete forecasting processes, and ensure timely project completion
  • Risk Management & Safety - Implement operational risk management programs, maintain disaster recovery plans, and coordinate health, safety, security, and emergency procedures
  • Vendor Management & Procurement - Manage vendor relationships, maintain compliance records, negotiate service level agreements, conduct performance reviews, and ensure timely service delivery
  • Continuous Improvement & Technology - Evaluate operations for alignment with client priorities, implement best practices, maintain computerized systems, and support sustainability initiatives
  • Leadership & Team Management - Foster open communication, hold team members accountable to performance standards, develop customer-focused environments, and provide coaching and development

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