Studio Operations Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeOrganiser Full time $60,000 - $80,000

The studio support lead position plays a pivotal role in ensuring the seamless operation of the DNEG Sydney studio. This critical administrative, coordination, and organisational post involves managing various tasks, including administrative duties, studio maintenance, and staff services.

">Responsibilities

Key responsibilities include:

  • Travel Arrangements: Coordinate and manage travel bookings for employees, including flights, accommodations, and transportation. Assist with visa applications to ensure compliance with travel policies.
  • Office Maintenance: Oversee the upkeep and repair of office facilities, including managing service requests, scheduling maintenance, and coordinating with vendors. Procure and maintain office furniture.
  • Reception Coordination: Supervise reception activities to create a welcoming environment for visitors and efficiently handle incoming calls and deliveries. Coordinate shifts and schedules for reception staff.
  • Food Supplies: Manage the procurement and replenishment of office food and beverage supplies, ensuring refreshments are available for employees and guests.
  • Security Management: Oversee the issuance and management of security access cards for employees, ensuring secure access to the office premises. Maintain records of active and inactive security cards.
  • Shift Planning: Plan and coordinate shift schedules for relevant office support staff, ensuring coverage during business hours. Liaise with Building Management.
  • Liaison with Building Management: Serve as the primary point of contact with the building management team, addressing facility-related concerns, security issues, and building regulations.
  • Onboarding Process: Facilitate the onboarding process for new employees, including organising office tours, presentations, and setting up workstations. Coordinate welcome kits and introductory meetings with key staff members.
  • Health and Safety: Implement and maintain office health and safety protocols, ensuring compliance with regulations and a safe working environment. Conduct regular health and safety audits and coordinate emergency response drills.

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