Studio Operations Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $80,000 - $120,000
Job Title: Studio Executive Assistant

We are seeking a highly organized and proactive individual to support our leadership team within a dynamic architectural studio environment.

This role is pivotal in ensuring the smooth operation of executive functions, studio coordination, and cultural initiatives.

  • Provide executive assistance to Directors, including diary and meeting room management, schedule internal and external meetings, appointments, presentations, and travel (domestic and international), manage studio credit card usage in line with approval protocols, process Director timesheets, expense claims, leave applications, and credit card reconciliations.
  • Coordinate internal and external business development and client events, organize studio functions for clients, consultants, and key contacts, maintain studio calendar for talks, CPDs, and presentations, plan and execute internal staff events including monthly lunches, staff meetings, Friday talks/drinks, and seasonal celebrations.
  • Assist with recruitment, team development, and performance review coordination, promote studio collaboration and a positive workplace culture, update studio seating plans and manage wellness initiatives, maintain and update the Sydney Studio Hub (intranet).
  • Liaise with building management, suppliers, and internal teams to ensure smooth studio operations, coordinate maintenance, upgrades, and repairs of premises and equipment, provide reception relief as required, ensure compliance with health and safety standards, support the upkeep of a clean and organized studio environment.

About You:

  • Bachelor's degree or diploma in a relevant field
  • 2–5 years' experience in a studio or executive assistant role
  • Demonstrated expertise in event coordination and management
  • Strong organizational and time management capabilities
  • Excellent written and verbal communication skills
  • High level of discretion and confidentiality
  • Meticulous attention to detail
  • Proficiency in Microsoft Office Suite and Adobe software
  • InDesign skills highly regarded
  • Professional presentation suited to front-of-house responsibilities

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