Administrative Coordinator

2 weeks ago

Gold Coast, Queensland, Australia beBeeAdministrative Full time $50,000 - $65,000
Executive Support Role

This role provides high-level administrative support to ensure seamless operations within a fast-paced dynamic environment.

  • Provide personal administrative support and assistance to the executive team
  • Coordinate and facilitate executive-level meetings, ensuring all necessary materials and resources are available
  • Manage and maintain calendars, schedules appointments, and travel arrangements
  • Book international and domestic travel in line with Company Policy
  • Streamline office processes, identifying opportunities for increased efficiency and implementing solutions as needed
  • Draft and proofread correspondence on behalf of the executive team
  • Maintain an organized filing system
  • Read, evaluate, record, amend, and disseminate documentation instructed
  • Arrange and coordinate meetings and corporate events
  • Perform general administration duties, ensuring detail is accurate and presented in the required format by relevant timeframes
  • Coordinate project-based work

Why this role is important:
This role requires the ability to use professional discretion when dealing with confidential matters. It also offers a unique opportunity to join a dynamic company based on the Gold Coast, Australia, and experience the buzz of working towards rocket launches and many more exciting and innovative projects.

Minimum Qualifications, Skills, and Experience:

  • Demonstrated ability to organize travel, act professionally, maintain confidentiality, and work under pressure
  • Ability to obtain NV1 Security Clearance
  • Excellent verbal and written communication skills
  • High level of professional discretion
  • Ability to take accountability for tasks
  • Intermediate to advanced skills in Microsoft Office, with the ability to adapt readily to company-specific programs and software

Desired Qualifications, Skills, and Experience:

  • Exceptional teamwork, leadership, and interpersonal skills
  • Ability to multitask
  • Well-developed conflict resolution skills
  • Proven ability to prioritize, manage, and take accountability for work demands and deliver outcomes
  • Self-motivated, results-oriented, and high level of attention to detail
  • Ability to relate well to people within the organization

Licenses:
Current Australian Driver's License

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