Administrative Professional: Drive Business Success

2 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $57,000 - $79,000

Are you a highly organized and proactive individual looking to take your career to the next level? We have an exciting opportunity for a Business Administration Support Officer to join our dynamic team

About the Role

This is a fantastic chance to work in a fast-paced environment, supporting key initiatives within the business. As a Business Administration Support Officer, you will be responsible for providing comprehensive administrative support to the Program Director and team.

  • Manage calendars and emails, coordinating and managing the Program Director's schedule, including scheduling meetings, appointments, expenses, and travel arrangements.
  • Assist the Program Director with all staff and team communication, ensuring effective and efficient responses.
  • Prepare agendas, materials, and logistics for meetings attended or hosted by the Program Director, taking minutes and following up on action items as necessary.
  • Support general office operations, including ordering supplies, coordinating office events, pool car bookings, and liaising with other departments.
  • Organize and maintain electronic and physical files, ensuring easy retrieval of information as needed.
  • Assist in coordinating and tracking key projects and initiatives led by the Program Director, collaborating with various teams within the organization when required.
  • Arrange and coordinate domestic and international travel for the Program Director, ensuring seamless itineraries and accommodations.
  • Process and track expense reports, ensuring accuracy and compliance with company policies.
  • Handle sensitive information with discretion and maintain a high level of confidentiality.
  • Support workload coordination in times of high demand to manage key Operations Administration activities and team support when required.

The successful candidate will have 2-3 years' experience in a similar role, preferably in the Utilities / Construction industry. No formal qualifications are required, but tertiary qualifications in Administration/Business Administration are favorably regarded.

The ideal candidate will possess:

  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • High degree of professionalism and confidentiality.
  • Strong attention to detail and problem-solving skills.

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