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Administrative Support Specialist

3 weeks ago

Sydney, New South Wales, Australia Saronic Full time

Saronic Technologies is a pioneering force in revolutionizing maritime autonomy, dedicated to developing cutting-edge solutions that enhance operations through intelligent and autonomous platforms for government and non-government clients.

Job Overview

We are seeking an organized and detail-oriented Administrative Support Specialist to provide comprehensive support to our International Team across Australia, the United Kingdom, and the United States. This key role will play a critical part in ensuring the smooth operation of our startup, enabling our team to focus on strategic growth and development. The successful candidate will have exceptional organizational, communication, and problem-solving skills, with the ability to work in a fast-paced environment.

Responsibilities:

  • Calendar Management: Coordinate and manage the founders' schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management.
  • Communication: Serve as the primary point of contact between the founders and internal/external stakeholders, including investors, clients, and government representatives.
  • Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed.
  • Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making.
  • Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient.
  • Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations.
  • Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters.
  • Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by the International Team to ensure the overall success of the company.

Qualifications:

  • Proven experience as an administrative assistant or in a similar role, preferably in a startup or technology company. Experience working across multiple time zones (AU, US and UK) is beneficial.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Exceptional written and verbal communication skills.
  • Proficiency in office software and tools, including Microsoft Office and Google Workspace.
  • Ability to work independently and take initiative.
  • Attention to detail and a commitment to maintaining a high degree of professionalism.
  • Discretion and the ability to handle confidential information with integrity.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.
  • Knowledge of the defense industry and government processes is advantageous.

Benefits:

  • Stock Options: Equity options to give employees a stake in the company's success.
  • Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses.
  • Medical Insurance: Comprehensive private health insurance.
  • Time Off: Generous PTO and Holidays.
  • Parental Leave: Paid maternity and paternity leave to support new parents.