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Facilities Coordinator

1 month ago

Sydney, New South Wales, Australia CBRE Full time
About the Role

We are seeking a highly skilled and experienced Facilities/Contract/Finance Support Coordinator to join our team at CBRE.

This is a customer-facing role that requires exceptional communication and interpersonal skills, as well as the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to the contract team, including coordination of meetings, preparation of reports, and maintenance of records.
  • Assist in the compilation of site monthly contract review packs and attend monthly meetings.
  • Order materials, parts, and PPE as required.
  • Prepare and issue predefined reports to meet contract and customer requirements.
  • Drive PPM and reactive performance through direct engagement with the engineering team.
  • Ensure QHSE documentation is maintained and readily available using CBRE systems.
  • Manage CAFM system as key user on site, including PPM records, reactive, and reporting.
  • Actively identify and implement innovation across the contract to enhance performance and meet client expectations.
  • Ensure integrity of financial transactions from contract, maintaining WIP, open purchase orders, and debt to agreed contractual defined parameters.
  • Attend and actively participate in weekly finance meetings with contract managers and subcontractors.
  • Regularly review and process supplier invoices.
  • Raise sales invoices in line with contractual and company deadlines.
  • Assist with month-end financial reporting and ensure deadlines are met.
  • Coordinate the billing application, calculating margins, raising invoices, and submitting to clients.
  • Run and review P&L monthly and influence P&L result.
Requirements
  • 1-2 years of relevant experience in facilities, building, or critical environment.
  • Coordination, administration, and finance-related scope.
  • Computer literate, with ability to operate multiple systems and basic Microsoft Excel.
  • Good communication skills.
  • Stakeholders and people engagement.