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Executive Assistant

2 months ago

Canberra, ACT, Australia Ignite Recruitment Full time

About Ignite Recruitment:

We are a leading recruitment agency specializing in placing top talent in government and corporate sectors. Our team of experts is dedicated to providing exceptional service and support to our clients and candidates.

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to provide professional administrative support to senior executives. This role is crucial for managing relationships, handling sensitive matters, and supporting branch operations.

Key Responsibilities:

  • Manage senior staff work schedules, including coordinating meetings, appointments, and correspondence.
  • Coordinate all correspondence, emails, and follow-ups for the executive office.
  • Handle sensitive reports, briefs, and other documents.
  • Provide administrative support, including managing office equipment and supplies.
  • Administer travel finances, reconcile accounts, and arrange travel and accommodation.
  • File records according to approved processes and manage document recording systems.
  • Perform research and provide project management assistance.
  • Coordinate programs, executive meetings, and other activities.
  • Provide secretariat support for meetings.

Requirements:

  • Demonstrated experience in providing executive support to senior staff.
  • Excellent interpersonal and stakeholder management skills.
  • Strong verbal and written communication abilities.
  • Highly developed organizational and time management skills.
  • Advanced proficiency in standard desktop applications.
  • Knowledge of office administrative standards, records management, financial systems, and relevant legislation.