Senior Support Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $100,000 - $125,000
Key Role Supporting Senior Leadership

About this opportunity:

We are seeking an experienced Executive Assistant to support senior leadership in a purpose-driven organisation that enables better lives.

  • Expand your career and professional skills with a growing company
  • Enjoy flexibility with options for full-time or part-time work, minimum 4 days per week
  • Support the needs of the office and work in a team of EA's located throughout Australia performing complex and confidential administrative duties

Your Responsibilities:

  • Provide highly responsive support to direct and anticipated needs; offer fast, accurate, and thoughtful responses to requests, and follow up on action items for efficiency and effectiveness
  • Manage and maintain executive calendars, including recurring meetings, prioritising appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
  • Be responsible for Group CEO Communications Inbox and distribution of corporate communications
  • Act as central point for global senior leadership list and communication distribution
  • Assist with internal meetings and events, client meetings, and workshop setups as required - including catering orders
  • Arrange travel and manage accommodation, and reconcile expenses
  • Create and format documents including reports, papers, presentations, agendas, and meeting notes (Word, Excel, PowerPoint, OneNote, SharePoint)
  • Build strong relationships with clients and their Executive Assistants (EA), supporting multiple Partners with their client engagements
  • Provide superior customer service to all employees, clients, and visitors
  • Establish relationships with group leaders, office suppliers, and sub-contractors to ensure deliveries and works are scheduled and completed
  • Provide in-person support for offsites, town halls, or specific working sessions
  • Handle mail and deliveries
  • General office support such as maintaining inventory across stationary, training rooms, and kitchen break-out areas
  • Coordinate fire wardens and first aiders, including training
  • Support with the execution of office reconfigurations and oversee desk layouts

To be successful in this role, you must have strong experience working with senior leadership teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion.

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